BUSINESS OFFICE MANAGER

Job Details:

Job Location: Ridgmar Medical Lodge – FORT WORTH, TX 76116.

Job Shift: Day.

Position: Business Office Manager.

Come join an amazing team.

Business Office Manager

Our care teams are true caregivers. They serve patients with dedication and compassion and are the heart of our patients’ care and recovery. Whether providing direct care or operational support, Priority Management seeks people who share our commitment to providing excellent care to our patients and residents. Our patients are our passion and we invite you to join our team!

Responsibilities

Responsible for the overall management of business office activities in accordance with current applicable federal, state, and local standard guidelines and regulations, and as directed by the administrator. Responsible for coordinating with the Central Billing Office on managing insurance payments, including private, Medicare, Medicaid and other managed care; managing refunds for accounts receivable, and maintaining appropriate logs and reports, not limited to, resident funds, census records, and case accounts.

Principal Responsibilities

• Manages all business functions including but not limited to accounts receivable, accounts payable, resident trust funds and other assigned duties.
• Ensures the financial systems are accurate, efficient, and in accordance with professional accounting practices and governmental regulations.
• Manages insurance payments of Medicare, Medicaid, private insurance, HMOs and hospice billing; verifies payor source; posting payments to various systems; ensures critical deadlines are met.
• Ensures timely receipts of all payments.
• Notifies residents and families of their financial obligations upon or prior to the time of admissions and obtains proper documentation of each newly-admitted resident’s financial obligations- distributed, signed and filed.
• Makes monthly phone calls to responsible parties regarding missing payments; submits Medicaid applications and completes timely follow up on pending cases; enters admission packets into the electronic system within 7 days of admission.
• Maintains monthly logs for outstanding admission packets, new admissions, verifications and pending cases; maintains Medicaid Pending and Pending admission log.
• Implements and monitors the facility’s established system for receiving, depositing, withdrawing and accounting for resident funds and ensures that resident funds are available for the resident or their authorized representative in accordance with established procedures; conducts monthly audit to ensure process is followed.
• Ensures that reports of all transactions and balances of each resident’s funds are reviewed and signed at least quarterly and as required by regulations; and all records relating to resident unsure in an orderly, professional, and secure manner.
• Tracks Census for accuracy; Balances statistical report, census worksheet, and accounts receivable system census reports; Balances to 24-hour nursing report; Adjusts Accounts Receivable and Statistical Reports, when necessary.
• Completes Census Report by status for the previous business day(s), and the Action Summary Report.
• Reconciles Census with Clinical and Admissions; ensuring daily balancing by each payer type daily and verifying that total census is correct.
• Obtains face sheet from admissions and verifies accuracy; Inputs Resident Master information into the accounts receivable system; Updates as necessary.
• Assists in preparing reports for tracking cost reimbursement in relation to census days.
• Performs payer verifications and enters all recurring charges on the A/R profile.
• Generates Transactions (once all changes have been made in PCC) to update the system.
• Obtains information from admissions and assures accuracy and completeness.
• Maintains resident files for all new admissions (for readmissions, places paperwork in the existing chart).
• Maintains copies of resident trust fund agreements and other legal documents pertaining to trust accounts.
• Attends and participates in staff meetings, departmental head meetings, and other center meetings and sits on required committees.
• Gathers A/R ancillary charges; Inputs ancillaries, adjustments, cable charges and beauty and barber charges into computer system; Files ancillary charge slips; Compares amounts on charge slips and credit notices with rate and charge schedules.
• Maintains updated billing manuals.
• Other duties, responsibilities and activities may change or assigned at any time with or without notice.

Benefits

• Medical
• Dental
• Vision
• Basic Company Paid Life insurance
• Long Term Disability
• Voluntary Life Insurance for the Employee, Employee Spouse and Employee Children
• Short Term Disability, Cancer, Critical Illness, Accidental and Universal Life
• Employee Referral Bonus Potential Program
• Daily Pay
• Tuition Reimbursement
• Paid Time Off

Qualifications

• Experience in business office operations in long term care or healthcare related field, preferred.
• Possess effective communication skills to maintain positive relationship with residents, families, staff, physicians, consultants, providers, and governmental agencies, their representatives and the community.
• Current knowledge of local, state and federal guidelines and regulations
• Experience with Microsoft Office applications required.

Priority Management Group, LLC is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable Federal, State or Local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.