Shipping & Receiving Coordinator

Shipping & Receiving Coordinator Department: Warehouse, Solutions Location: Carol Stream, IL Type: Full-time Summary: The Shipping & Receiving Coordinator assists in controlling all receiving activities to ensure products are received, moved, shipped, and stored accurately within the ERP system. Essential Duties and Responsibilities Performs inbound receiving functions in the database and confirms receipt accuracy by following procedures for marking and tagging pallets before inbound stock is put away and processes are carried out. Work closely with the purchasing department. Liaison on any inquiries, having the ability to answer calls, track/handle orders in a timely manner. Communicate effectively to the inventory team regarding inventory inquiries that may result in lot verifications, damages, as well as missing product that may hinder shipments. Review documents to ensure accuracy, communicate discrepancies to the appropriate team in a timely manner, and generate labels per customer requirements. Must have attention to detail. Utilize and process inbound shipments within the ERP system to validate data. Assists in the management of the Quarantine area inventory by working with Product Managers and QA departments. Perform upkeep on Receiving, RMA, and RTV files consistent with company guidelines and audit verifications. Cycle Counts material in various warehouses and locations for accuracy, posts totals to inventory records, and resolves discrepancies. Assist in preparing the warehouse for the year‑end physical inventory. Process customer and vendor returns, collaborating with QA, Customer Service, and Product Management. Resolves inventory discrepancies such as lot numbers, quantities, bin locations, etc. as reported by warehouse Material Handlers or other warehouse personnel. Back up for shipping—logging and assigning orders to warehouse personnel. Other duties as assigned. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Required Education and/or Experience High school diploma or equivalent required. 1 - 3 years of experience in shipping, receiving, or warehouse operations in a distribution or manufacturing environment. Required Skills/Abilities Excellent interpersonal and customer service skills. Strong organizational skills and attention to detail. Ability to prioritize tasks and meet deadlines in a fast‑paced environment. Strong analytical and problem‑solving skills. Proficient with Microsoft Office Suite or related software. Advanced skills in Microsoft Office (Word, Excel). Familiarity or general aptitude for ERP/Warehouse/Inventory tracking systems is preferred. Work Conditions & Physical Requirements Ability to lift up to 55 lbs. Work environment is normally in an office setting. Must be able to make frequent rounds in a warehouse environment. Ability to view a computer screen and type for extended hours. Ability to sit and stand for extended periods of time. Must be able to wear any required PPE such as scrubs, hair net, lab coat, and facemask. Ability to work in a packaging area with a moderate powder substance in the air with or without a respirator. Ability to work above shoulders. Mandatory squatting, bending, twisting, and bi‑lateral wrist movement. Ability to work around a variety of different smells and aromas. Ability to adjust work schedule as business needs require. Quality/Safety Responsibilities All Prinova employees are required to ensure compliance standards with food safety, food defense, and food quality (FDA, ILDPH, FSMA, and BRC). It is the responsibility of each employee to comply with occupational safety and health standards issued under OSHA and to follow all rules, regulations, and procedures established by the Company to ensure that their actions do not impact the health and safety of themselves or others. Benefits Medical, Dental, Vision Employer paid STD and LTD HSA and FSA Paid Maternity and Paternity Leave PTO Employer paid Basic Life Insurance 401(k) & Roth with employer match Eight Paid Holidays + 2 Floating Holidays Voluntary - Critical Illness, Hospital Indemnity, Accident Personal growth including training and development opportunities. Competitive Pay – $20 - $23 an hour. Experience, education, geographic location and shift all taken into consideration. Disclaimer: Prinova is committed to providing equal opportunities without regard to race, color, religion, sex, pregnancy, creed, national origin, age, physical or mental disability, protected medical condition, medical leave, marital status, citizenship status, ancestry, veteran or military status, sexual orientation, genetic information, domestic violence victim status, Civil Air Patrol status, or any other characteristic or group status protected under applicable law. #J-18808-Ljbffr