Administrative Assistant Professional Support

:

Southwestern Power Administration (Southwestern) is an agency within the Department of Energy (DOE). Southwestern contracts with Wyandotte Technologies for support services. Wyandotte Technologies has a long-term contract opening for an Administrative Assistant available in the Tulsa, Oklahoma area office.

Responsibilities:

Provide day-to-day secretarial support services to primarily Southwestern's Information Technology division. The candidate will perform the types of services listed below including but not limited to the following:

- Receives, directs, and assists visitors; provides procedural information and answers general inquiries related to operational matters.

- Answers incoming phone calls; provides information, takes messages, screens requests or refers calls to appropriate person.

- Uses word processing, spreadsheet, and database software to provide data entry and to generate a variety of materials including Correspondence, purchase orders, travel orders and authorizations, reports, handouts, exams, budgets and other materials. Some software is specialized to satisfy the requirements of the department of energy and the federal government.

- Maintains filing systems, both manual and electronic, by creating new files, updating existing files, and removing files no longer in use; pulls and re-files records in accordance with government regulations and Southwestern policy.

- Reads and determines disposition of incoming Correspondence and faxes, distributes mail, prepares outgoing mailings.

- Maintains records of expenditures, in excel or other acceptable formats, such as travel, fleet, or purchases and reconciles monthly credit card statements.

- Assisting in budgeting functions of each organization. This task may include but is not limited to the monitoring and tracking of travel/training budgets to ensure adequate funding is available for specific travel/training needs and assisting with the overall tracking and monitoring of budget via reporting functions available in Oracle financial system.

- Keeps appointment and suspense calendar.

- Copies and collates materials for use in reports and presentations and/or distributes to specified parties.

- Prepares travel, training, performance, and time and attendance records in accordance with regulations and Southwestern policy.

- Assists government personnel in document preparation for procurement packages including purchase requests, specifications, related material and performing data entry in Oracle and Stripes financial systems.

- Replies to prompt pay requests and meets prompt pay requirements.

- Composes Correspondence and presentation materials that directly impacts Southwestern's customer relations and contract execution packages.

Education Requirements:

· Bachelor's Degree or comparable experience.

· Minimum 5 years' experience as an administrative assistant.

· Effective oral and written communication skills as well as excellent interpersonal skills.

· Must have excellent working knowledge of English including grammar, punctuation, andspelling.

· Excellent English writing skills.

· Advanced experience with Microsoft WORD, EXCEL, Outlook.

· Experience with SharePoint and PowerPoint.

· Experience with Adobe Acrobat Pro.

Job Requirements:

• Some work may include evening and/or weekend hours.
• Some travel may be required.
• Must be a U.S. Citizen.
• No relocation.

Job Type: Full-time

Pay: $26.62 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person