Administrative Services Assistant

Click here for more information about equivalencies: Required License/Registration/Certification None Physical Requirements Sitting for longer periods of time, repetitive motion related to computer work. Shift Monday – Friday 8:00am – 5:00pm Job Summary This position provides comprehensive administrative support to the Office of the Vice President for Research ( OVPR ). The role involves calendar coordination, correspondence preparation, and scheduling of meetings, workshops, and events for the Associate Vice Presidents for Research. The individual maintains distribution lists, tracks deadlines, and supports a variety of office functions, serving as a back-up to the Executive Administrative Assistant as needed. Strong organizational, interpersonal, and customer service skills are essential for managing competing priorities and facilitating communication across the office and with campus partners. In addition to administrative responsibilities, this position supports the fiscal and operational functions of the OVPR , reconciling ledgers, processing payment documents, and ensuring compliance with university business procedures. The role works closely with the department budget officer to maintain financial accuracy and timeliness in processing transactions. The individual also contributes to special projects and initiatives for the Associate Vice Presidents, providing coordination, documentation, and reporting support as needed. Additional responsibilities include assisting with internal and external communications, maintaining website content, and helping organize events and presentations that promote OVPR initiatives. Does this position have supervisory responsibilities? Does this position have supervisory responsibilities? No Deadline to Apply Deadline to Apply 09/09/2026 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen. Posting Specific Questions Required fields are indicated with an asterisk (*). Required Documents Resume Cover Letter Optional Documents To ensure the security of your data, you will be logged out due to inactivity in 3 minutes at. Any data not saved will be lost. Click 'OK' to keep your session active. #J-18808-Ljbffr