Event Planning Manager

Organization- Hyatt Regency Tamaya Resort & Spa Summary Nestled on the sacred lands of the Santa Ana Pueblo and framed by the breathtaking Sandia Mountains, Hyatt Regency Tamaya Resort & Spa is a one-of-a-kind destination for meetings, conferences, retreats, weddings, and celebrations. Our resort blends luxury with Pueblo tradition, offering guests meaningful experiences in a setting unlike anywhere else. With over 54,000 sq. ft. of flexible indoor and outdoor event space, including expansive ballrooms, scenic outdoor venues, and culturally inspired gathering spaces, Tamaya is a premier destination for unforgettable events. Our 350-room resort features 25,000 sq. ft. of indoor meeting space and 29,000 sq. ft. of outdoor venues including an amphitheater, pavilion, and veranda. Overview The Event Planning Manager plays a vital role in bringing unforgettable meetings, conferences, and social events to life at Hyatt Regency Tamaya. This is a dynamic, high-energy position where no two days look the same. You’ll often find yourself balancing multiple moving pieces at once—juggling timelines, client needs, internal coordination, all while keeping every detail aligned and every stakeholder informed. While the pace can be demanding and the responsibilities wide ranging, the reward is extraordinary. Few roles offer the unique satisfaction of watching months of planning transform into moments of joy, connection, and celebration. At Tamaya, the impact of your work is felt in every smile, every successful event, and every guest who leaves with a memory they'll carry for a lifetime. As the primary liaison between Meeting Planners and hotel teams, the Event Planning Manager oversees all phases of the event lifecycle, ensuring each experience reflects the cultural spirit, hospitality, and heartfelt care that define the Hyatt Touch. The Event Planning Manager plays a vital role in bringing unforgettable meetings, conferences, and social events to life at Hyatt Regency Tamaya. This is a dynamic, high-energy position where no two days look the same. You’ll often find yourself balancing multiple moving pieces at once—juggling timelines, client needs, internal coordination, and on site execution—all while keeping every detail aligned and every stakeholder informed. While the pace can be demanding and the responsibilities wide ranging, the reward is extraordinary. Few roles offer the unique satisfaction of watching months of planning transform into moments of joy, connection, and celebration. At Tamaya, the impact of your work is felt in every smile, every successful event, and every guest who leaves with a memory they'll carry for a lifetime. As the primary liaison between Meeting Planners and hotel teams, the Event Planning Manager oversees all phases of the event lifecycle, ensuring each experience reflects the cultural spirit, hospitality, and heartfelt care that define the Hyatt Touch. Key Responsibilities Event Coordination — Act as the main point of contact for assigned group and social events, ensuring seamless communication and exceptional service. Event Detailing — Coordinate agendas, room setups, menus, audiovisual needs, billing instructions, and special requests. Cross-Department Collaboration — Partner closely with Sales, Event Services, Culinary, AV, and Operations teams to ensure flawless execution. Pre-Event Leadership — Lead pre-event meetings and clearly communicate event requirements to internal teams. Client Relationship Management — Host site inspections, maintain strong planner relationships, and provide timely follow-up and post-event communication. Record Keeping — Maintain accurate event files, room block management, pickup reports, and billing documentation. Team Partnership — Work closely with an assigned Administrative Assistant and collaborate with the sales team. Why Build Your Career With Us? A Workplace That Care Hyatt is consistently recognized as one of the world's best places to work. At Tamaya, you'll be part of a supportive, diverse team that honors culture, tradition, and heartfelt hospitality. Benefits That Support You Medical, Dental, and Vision coverage Low premium cost, medical insurance for as low as $85 per month. Mental health resources 12 free nights per year at Hyatt hotels worldwide, and unlimited discounted rooms Friends and Family discount to extend to your favorite people. 401(k) with company match Free meals during your shift Growth opportunities across Hyatt's global portfolio A culture that celebrates people, purpose, and meaningful moments A Setting Unlike Anywhere Else Working at Tamaya means being surrounded by natural beauty, rich culture, and a community that values connection. It's a place where your work has meaning—and where you're encouraged to bring your whole self to what you do. Qualifications A true desire to satisfy the needs of others in a fast-paced environment Refined verbal and written communication skills 1-3 years of hotel event sales/event planning or comparable experience preferred Proficiency in general computer knowledge and event-planning systems Extremely detail-oriented, organized, and able to manage multiple priorities Prefer two years of hotel experience or completion of an Event Management trainee program A Place to Learn, Grow, and Belong At Hyatt, we believe our guests choose us because of our caring and attentive associates who create meaningful experiences. At Tamaya, you'll join a team that values collaboration, respect, and genuine connection—where every day brings new opportunities to make a difference. #J-18808-Ljbffr Hyatt Regency