Administrative Asst IV

Administrative Events Coordinator

The Administrative Events Coordinator provides event coordination and administrative support for the Society for the Humanities, including managing the building's complex event and class calendar to prevent scheduling conflicts. Responsibilities include coordinating catering and event logistics, creating publicity and social media content, arranging event documentation, maintaining websites and calendars, and producing a weekly humanities events e-digest. The position also provides general administrative support, including ordering supplies, answering phones, coordinating mailings, and assisting with special projects. Additionally, the Coordinator follows up on building maintenance, supports A/V equipment needs, maintains inventories and key logs, and tracks card access requests.

The Society for the Humanities is housed in the historic Andrew Dickson White House, which also serves as a venue for academic workshops, conferences, receptions, and other events. The building supports the Society for the Humanities, the Humanities Scholars Program, and the School of Criticism and Theory. Cornell academic departments, central administration, student groups, and the greater Ithaca community use the space. The venue hosts an average of 34 events per week during the academic year and 12 events per week in the summer.

Key Responsibilities

Venue Coordination

• Serve as the first point of contact and public face of the Society for the Humanities, A.D. White House, and Humanities Scholars Program.
• Provide information and assistance to students, faculty, alumni, visitors, departments, administration, and outside clients.
• Schedule, reserve, and coordinate billing for all A.D. White House spaces, including the Jonathan Culler Guest Suite.
• Prepare and stock the guest suite and serve as the check-in agent for visitors.

Events Coordination

• Independently oversee event planning for the Society for the Humanities, including catering, room reservations, and coordination with visiting speakers.
• Coordinate set-up and maintenance of A/V equipment for Society classes, lectures, and conferences.
• Coordinate use of the Cornell events website and maintain the Society website events calendar.
• Create and distribute the weekly humanities events email newsletter.
• Publicize Society events through the Society website, email channels, and social media platforms.

Administrative Support

• Respond to high-volume emails and phone calls and screen, transfer, refer, or direct individuals as appropriate.
• Maintain inventories for office, building, and kitchen supplies.
• Provide administrative support to building occupants and guests, including Society fellows, instructors, and program staff.
• Liaise with the A.D. White House Building Coordinator and/or Facilities staff regarding maintenance projects, key and keycard access requests, and building maintenance and repair tickets.

What We Need

For further consideration, please submit a resume and cover letter.

• Associate's Degree; 2-4 years' experience or equivalent combination.
• Experience in or ability to quickly achieve proficiency in the use of Word, Excel, Outlook calendaring, InDesign, PhotoShop, Drupal, and Zoom.
• Must be able to work independently, be self-motivated, and have a proactive approach to problem solving.
• Must be willing to collaborate on big-picture projects with Society staff and director.
• Comfort with classroom A/V technology.
• A general knowledge of online social media platforms.
• Experience in basic graphic design and basic professional writing skills.
• Strong organizational, communication, and administrative skills.
• Keen attention to detail.
• Ability to multi-task and prioritize workload in an often-busy public environment.
• Must enjoy interfacing with many people throughout the day.
• Experience working directly with people from various socioeconomic backgrounds.
• Experience modeling values that support inclusion, belonging, and wellbeing.
• Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.

If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.

• Bachelor's degree
• An interest in the humanities

This is a full-time (39 hours/week) position that is based in Ithaca, NY and fully on-site. Core hours are Monday to Friday, 8am to 4:30pm. The final schedule will be established in collaboration with the supervisor.

Rewards and Benefits

• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell
• Follow this link to learn more about the Total Rewards of Working at Cornell Total Rewards | Working at Cornell.

Visa sponsorship is not available for this position.

University Job Title: Administrative Asst IV

Job Family: Administration

Level: D

Pay Rate Type: Hourly

Pay Range: $26.41 - $30.69

Remote Option Availability: Onsite

Company: Endowed

Contact Name: Keionda Lewis

Contact Email: View email address on click.appcast.io