Funds Control Specialist

About Us

Construction Financial Administration Services (CFAS) is a Pennsylvania-based firm located just south of Pittsburgh. We provide experience-driven risk mitigation services to clients in the construction and banking industries nationwide. Founded by construction and surety professionals, CFAS specializes in identifying financial risk early and implementing effective mitigation strategies to minimize potential losses.

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Position Summary

We are seeking a full-time Funds Control Specialist to join our team at our Southpointe office in Canonsburg, PA.

This position plays a critical role in the funds control process by helping ensure project funds are properly documented, tracked, and disbursed in accordance with approved budgets and contractual requirements. This role involves reviewing and processing construction payment applications, auditing invoices, analyzing budgets, and tracking lien waivers and fund disbursements.

If you are someone who thrives on organization, problem-solving, and keeping things running smoothly, this role could be a great fit. The ideal candidate is self-motivated, organized, and able to work both independently and collaboratively under strict deadlines. 

CFAS offers a competitive salary, paid time off, and a 401(k) plan as well as a collaborative environment with opportunities for professional development and advancement within a growing organization.

Key Responsibilities

• Manage multiple construction projects efficiently and accurately

• Oversee quality control throughout each project’s life cycle

• Perform data entry into CFAS databases and disbursement systems 

• Serve as the main financial and accounting contact for assigned projects 

• Coordinate with team members and clients to deliver high-quality results within established timelines 

• Prepare engagement letters, reports, and supporting documentation 

• Handle extensive email and phone communication with clients and vendors 

• Review and verify invoices, backup documentation, and lien waivers 

• Manage fund disbursements to contractors, subcontractors, and vendors 

• Monitor contractor and subcontractor activity from both administrative and accounting perspectives 

• Maintain accurate project records, including subcontractor/vendor lists, check details, and payment information 

• Address client questions, concerns, and follow-ups promptly and professionally 

• Delegate tasks and responsibilities among team members as needed 

Knowledge, Skills, and Abilities

• Education: Minimum 2-year accounting degree preferred

• Experience: Two or more years of experience in construction accounting, financial services, bookkeeping, accounts payable, or a related field preferred.

• Software Skills: Proficient in Microsoft Excel, including formulas, sorting/filtering, and data analysis functions. Experience with Microsoft Outlook, Word, and QuickBooks Desktop also vital to this position.

• Industry Knowledge: Understanding construction contracts, budgets, and cost estimates is highly beneficial

• Other Relevant Skills:

• Strong analytical, organizational, and communication abilities

• Excellent attention to detail and time management

• Customer service–focused mindset

• Ability to handle extended hours when necessary

Ideal Candidate

• Thrives in a detail-driven environment

• Enjoys analyzing financial information and solving problems

• Communicates effectively with clients and management

• Can manage multiple priorities and deadlines simultaneously

• Works independently while contributing to a team-oriented culture

Job Type

• Full-time-In Office

• Training will be provided

Benefits

• 401(k) Retirement Plan

• Paid Time Off (PTO)

• Flexible Schedule

• Competitive Compensation

Schedule: Monday to Friday (occasional evenings and weekends as needed)

Salary: $65,000 - $75,000 annually

*Depending on experience, qualifications, and scope of responsibilities. Additional performance-based compensation may be available.

Work Location: In person – Southpointe, Canonsburg, PA

If you are detail-oriented, enjoy working in a fast-paced environment, and want to be part of a company dedicated to protecting clients from financial risk, we'd love to hear from you. Apply today to join the CFAS team.