Operations Assistant

Job Description

Job Description

** Temporary 6+ weeks / M-F / 8:30-5:00**

** Position Overview: **
We are seeking a detail-oriented and highly organized Operations Assistant to support daily administrative and operational functions. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and has strong technical and organizational skills. The Operations Assistant will play a key role in ensuring smooth office operations while providing support across multiple departments.

** Key Responsibilities: **

• Provide administrative support to the operations team, including scheduling, data entry, and document management
• Maintain and organize digital and physical files to ensure accuracy and accessibility
• Utilize Microsoft Excel to track data, generate reports, and support operational decision-making
• Create, edit, and format documents and materials using Adobe (PDFs, forms, and presentations)
• Assist with coordinating meetings, preparing agendas, and distributing materials
• Monitor and manage office supplies and assist with inventory tracking
• Support process improvements by identifying opportunities to enhance efficiency and organization
• Communicate effectively with internal teams and external partners as needed

** Qualifications: **

• Previous experience in an administrative, office support, or operations role preferred
• Proficiency in Microsoft Excel (data entry, basic formulas, and reporting)
• Experience with Adobe Acrobat or similar tools for document management and editing
• Strong organizational skills with the ability to manage multiple tasks and priorities
• Excellent attention to detail and accuracy
• Effective written and verbal communication skills
• Ability to work independently as well as collaboratively in a team environment

** 4GC1**