Project Development Coordinator

Project Development CoordinatorABOUT THE COMPANY I-Grace is a premier luxury residential construction and advisory firm with nearly four decades of experience delivering extraordinary homes for discerning clients. We are known for the depth of our partnerships with owners, architects, and designers, and for the care and precision we bring to every project we undertake. At I-Grace, quality and integrity are not aspirations; they are expectations. We are dedicated to providing a seamless, personalized experience at every stage of the client journey, from the first conversation to long after construction is complete.Position OverviewThe Project Development Coordinator is a client-facing support role within I-Grace's Project Development Team, reporting to the Senior Vice President and supporting the cultivation of new project opportunities and the maintenance of relationships with owners, architects, and designers across the full lifecycle of a project. Working closely with the SVP and Project Development Manager, this individual provides essential coordination and administrative support across proposals, business development initiatives, events, and digital collateral. The Project Development Coordinator brings a proactive, detail-oriented approach that keeps the team organized and client relationships well supported.Key ResponsibilitiesAct as an initial point of contact for clients, architects, and designers on new projectsSupport the SVP and Manager in driving prospective projects forward, maintaining momentum and regular communication with relevant stakeholdersAttend networking, business development meetings, and events representing I-GraceCoordinate intake, development, and documentation of new project opportunities and inquiriesKeep detailed notes and create reports on existing relationships and active prospectsAssist with the development of proposals and solutions to client problems, coordinating I-Grace resources for implementationSupport the creation of proposals and materials for Requests for Proposals (RFPs), including editing or drafting written copy, identifying relevant portfolio items, and creating graphics using InDesign, Creative Cloud, Bluebeam, and ExcelContribute to defining and developing scopes of work and potential corresponding phases of workDocument and organize prospective project information including drawings, photographs, written reports, and scopes of workOrganize and submit prospect approval formsPartner with all I-Grace teams to develop client touchpoints, gifting, seasonal outreaches, and engagement initiativesLearn I-Grace's portfolio and stay current on the scope of active projects and relationshipsAssist the SVP in preparing for internal Business Development meetings; attend and take meeting notesProvide administrative assistance including expenses, scheduling, filing, and travel arrangementsAssist with the organization and execution of events showcasing I-GraceAs directed, organize, edit, and update I-Grace digital collateral and digital portfolioManage and update the contact databaseQualificationsMinimum 1–2 years' experience in architecture, interior design, project management, or high-end residential private property managementBA in Architecture, Construction Management, or a related field; or equivalent construction experienceExperience working on high-end residential projects and/or within luxury brandsAbility to read and understand architectural drawing setsKnowledge of technical architectural components, formal architectural styles, and corresponding phases of the design processProficiency in CAD, Bluebeam, and Adobe Creative Suite including InDesign, Photoshop, and IllustratorExcellent written and oral communication skillsExcellent organizational skills and strong attention to detailValid driver's license with a clean driving record; preferred for client-facing travel throughout the New York areaThe Ideal CandidateThe ideal Project Development Coordinator is an organized, proactive professional who takes pride in delivering consistent, high-quality support across every aspect of the role. You are a strong communicator who listens well, follows through on every task, and understands that the quality of your work directly shapes the client experience. You are comfortable wearing many hats, moving between administrative tasks and client-facing moments with equal care and attention to detail. You are eager to learn the business from the ground up, ask the right questions, and contribute meaningfully to a high-performing team. You thrive in a fast-paced environment, take ownership of your responsibilities, and bring a positive, solutions-first attitude to everything you do. A "no job too small" mindset is not just something you understand; it is how you naturally operate.Compensation & BenefitsSalary: $75,000 – $100,000 annually, based on experience. Our comprehensive benefits package includes:Health insurance – medical with virtual visits and health advocate availability, dental and vision401(k) with company matchGenerous paid time offProfessional development opportunitiesAccident, Critical Illness, and Hospital Indemnity InsuranceHSA & FSA$50,000 employer-paid life insuranceCommuter benefitsLegal Plan benefitsIdentity & Fraud benefitsPet Solution benefitsEmployee referral bonusEmployee Assistance ProgramHome & Auto discounts and moreWhy Join UsThis is an opportunity to build your career at the intersection of luxury, design, and construction in one of the world's most dynamic residential markets. As Project Development Coordinator, you will gain hands-on experience across business development, client relations, and project coordination in New York, working alongside a team that sets the standard for excellence, integrity, and service in the industry.Equal Opportunity & Ethical StandardsWe are committed to fostering a professional environment grounded in respect, integrity, and equal opportunity. All employees are expected to uphold the highest ethical standards in all business practices and interactions.