Planner Assistant (Administrative Assistant III)
Insight Global
Job Description
Job Description
Title: Planner Assistant (Administrative Assistant III)
Location: Carlsbad, CA (Hybrid)
Duration: 2-Year Contract
Job Description
Insight Global is seeking a highly organized and detail-oriented Planner Assistant to support a large utility organization's planning operations team in Carlsbad, CA.
This individual will serve as the primary point of coordination between intake teams, planners, and multiple internal departments. The Planner Assistant will be responsible for assigning incoming work to planners, scheduling SBL requests, maintaining spreadsheets and tracking tools, and providing general administrative support to help ensure efficient project workflow.
This position is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and can work independently with minimal supervision. Successful candidates will possess strong organizational skills, excellent communication abilities, and a collaborative mindset.
Responsibilities
- Receive incoming work requests and assign them to planners
- Maintain workload tracking spreadsheets and administrative records
- Schedule and coordinate SBL requests
- Partner with planners and internal stakeholders to support workflow management
- Assist with reporting, documentation, and operational tracking
- Perform general administrative functions and support special projects
- Manage multiple priorities while maintaining accuracy and organization
Qualifications
- High school diploma required
- 5-8 years of administrative support experience
- Strong organizational and multitasking abilities
- Experience working in a high-volume environment
- Self-starter who can work independently with limited supervision
- Strong interpersonal and teamwork skills
- Excellent verbal and written communication skills
- Proficiency with Microsoft Office Suite, especially Excel
- Strong attention to detail and ability to meet deadlines
Schedule
- Onsite Monday-Thursday in Carlsbad, CA
- Remote Fridays
Additional Information
- Long-term 2-year contract opportunity
Vacancy posted 2 days ago
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