Texas Senior Administrative Document Controls Manager

Senior Administrative And Document Controls ManagerAt Horrocks, we believe the best work comes from companies with values, that our people are our greatest resource, and that we have a responsibility to the communities where we live and work. As a Senior Administrative and Document Controls Manager, you will work closely with our Engineers and professional staff. This person may also be responsible for event planning and meeting setup and implementation being able to successfully implement duties from a remote environment until which time a permanent office location is available.Core Responsibilities For The RoleRecord manager for project documentationProject Management Liaison for subconsultants, utility owners, clients, industry partnersManage calendars and schedule meetings/conference calls while demonstrating problem-solving abilities to adjust or prioritize schedules based on last-minute changesProactively develop relationships with key internal employees, gaining recognition as a team resourceHelp complete, review and maintain project and contract documentation, both pre and post negotiation, meeting minutes, action items and meeting exhibitsAssist with proofreading, technical writing and editing proposal and related procurement documentsAssist company endeavors in professional organizations and in conferencesUse appropriate judgment and knowledge when sharing sensitive informationOrganize and provide file structure architecture for Texas within the various software packagesInterface with all levels of the organization and with external customers in a professional and effective mannerEvent planning for an office of 30+ employees (Christmas parties, lunches, project meetings, etc.)Performs other administrative support and special projects as assignedQualifications, Skills, And Competencies:College Required, Minimum of a bachelor's degreeMinimum of ten years of related experienceSharepoint, Bluebeam, Adobe Pro, MS Office applicationsConstruction or document control TxDOT precerts are preferredExcellent professional verbal and written communication skillsKnowledge of engineering and construction document controlAttention to detail, proactive follow-up, excellent organizational skills, and discretion with confidential informationAble to manage workload in a fast-paced, high-intensity work environmentStrong interpersonal, time-management, and problem-solving skillsAbility to change the focus of work seamlessly, without loss of efficiency, and adapt to unexpected requestsStrong sense of urgency, with outstanding prioritization skills and professionalismFocuses on objectives and deliverables, execution of tasks, and fast implementationFlexible, adaptable, and demonstrates openness to changeStrives to learn and develop new skillsets in TxDOT web-based operations such as RULISReview documents for clerical errors and modify documentsValid driver's licenseWhy Would A Candidate Want This Job?At Horrocks, you can expect a competitive base salary and award-winning benefits. Including, but not limited to:Medical, dental, vision, life, and disability insuranceGenerous paid time off401(k): 50% match of contribution up to 6%Professional development opportunities including in-house trainingPaid professional organization membership and professional licensureEqual Opportunity Employer including disability and protected veteran statusEEO — All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic. We provide fair and equal treatment to all candidates, including reasonable accommodations for qualified individuals. If you require an accommodation during the application process, please email us at View email address on click.appcast.io and include your name, the job title, and the location of the position you are applying for. Our team will respond as promptly as possible.Pay TransparencyThe base salary range for this role is indicated in the posting. This range reflects the company's good faith estimate of the compensation for this position at the time of posting. Final compensation will be determined based on factors such as experience, skills, qualifications, internal equity, and geographic location.