Data Entry Clerk

Job Title

Data Entry Clerk

Job Description

Responsible for accurately entering and maintaining student data within the PowerSchool student information system. This position plays a crucial role in ensuring the integrity and reliability of student records, attendance, grades, and other essential information. The Data Entry Clerk will work closely with school administrators, teachers, and staff to ensure data is up-to-date and compliant with district and state reporting requirements.

Essential Duties and Responsibilities

Complies with the state approved Code of Ethics of the Education Profession and upholds and enforces department/unit procedures, administrative directives and state statutes concerning the confidentiality of all staff information. All functions are performed in accordance with established policies, procedures, safety and computer security regulations. Accurately input and update student records, including enrollment, attendance, grades, discipline, and demographic information into PowerSchool. Verify and correct any discrepancies in data to ensure accuracy and completeness. Ensure all data is maintained in compliance with district policies, state regulations, and confidentiality guidelines. Archive and retrieve student records as needed for internal or external audits and reporting. Generate routine reports, including attendance, enrollment, and academic performance data. Prepares data for computer entry by compiling and sorting information; establishing entry priorities. Processes documents by reviewing data for deficiencies, resolving discrepancies by using standard procedures or returning incomplete documents to the principal for resolution. Identify and resolve data inconsistencies or errors in reports. Provide support to school staff in using PowerSchool effectively. Communicate effectively with teachers, administrators, and parents regarding student data when necessary. Prepares and sorts source documents, and identifies and interprets data to be entered. Verifies entered data by reviewing, correcting, deleting, or reentering data; purging files to eliminate duplication of data. Compares data entered with source documents, or reenters data in verification format on screen to detect errors. Maintains confidentiality with all documents data entered. Performs other duties as assigned. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities.

Qualifications

EDUCATION and/or EXPERIENCE High school diploma or equivalent required; associate's or bachelor's degree preferred. Minimum of 1 year of experience using Microsoft Excel/Google Sheets for data entry and analysis. Bilingual (Spanish/English) Preferred

Supplemental Information

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Ability to meet and deal with the public. Compose correspondence. Follow written and verbal instructions. Communicate effectively both verbally and in writing. Ability to use multiple virtual meeting platforms. Knowledge of Google Suites Knowledge of Microsoft Office Suites PC computers, printer, fax machine, copier, adding machine, and calculator. Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Maintains emotional control under stress. The noise level in the work environment is usually moderate.