Administrative Assistant

Administrative Assistant

The Office of Access and Equity (OAE) in the College of Agricultural Sciences is seeking an Administrative Assistant to facilitate and provide support to the Assistant Dean for Access and Equity and the OAE. Our team is highly collaborative and committed to providing an inclusive and welcoming environment with opportunities for professional growth and development for all our members.

Primary responsibilities include but are not limited to:

• Support the Assistant Dean with scheduling, personal calendar, and travel arrangements.
• Plan, organize, support, and coordinate daily office activities and administrative processes within OAE.
• Prioritize scheduling, completing tasks, meeting deadlines, and resolving issues.
• Provide administrative support (surveys, analysis, and reports) as needed.
• Attend to students and visitors, provide information, respond to inquiries.
• Arrange logistics for appointments and meetings, including preparation of relevant background material, locations, agendas, and meeting follow-up.
• Provide financial reconciliation support for travel, purchases, invoices, purchasing card charges, and direct charges for the OAE.
• Manage domestic and international travel arrangements and itineraries as needed.
• Assist in organizing various events for the OAE, reserving spaces, developing itineraries and menus, and serving as the point of contact with vendors.
• Assist in developing itineraries for on-campus interviews.

The successful candidate must be:

• Highly motivated, organized, and detail-oriented.
• A service-oriented, engaging individual who is committed to providing a respectful and nurturing environment for our agricultural sciences community, especially our diverse undergraduate and graduate students.
• Able to work as both a member of a team as well as independently.
• Able to follow established procedures and processes as well as able/willing to develop and enhance current and new processes.
• Experienced in the responsibilities described above.
• Proficient in Microsoft Office, programs such as Word, Excel, Teams, PowerPoint and scheduling software.
• Able to write and communicate verbally in a professional manner as well as have a growth and learning mindset.

Preferred Qualifications:

• Essential knowledge of Penn State administrative, HR, financial, publication and event planning policies, processes, and systems (SAP Concur, SIMBA, Worklion/Workday) is strongly preferred.

Work Arrangements:

This position requires the successful candidate to work in person and on campus.

Minimum Education, Work Experience & Required Certifications

If filled as Administrative Assistant - Senior Support, this position requires:

Associate Degree

4+ years of relevant experience; or an equivalent combination of education and experience accepted

Required Certifications: None

If filled as Administrative Assistant - Intermediate Support, this position requires:

General Equivalency Diploma (GED) or High School (HS)

2+ years of relevant experience; or an equivalent combination of education and experience accepted

Required Certifications: None

Application Information:

Both a cover letter and resume must be submitted to be considered for this position.

Salary & Benefits

The salary range for this position, including all possible grades, is $40,608.00 - $64,668.00.

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.