Docketly-Customer Service Manager

Job Description

Job Description

About Docketly:
Docketly, sister company to ABC Legal Services, is a growing company in Longmont, Colorado. For the creditor's rights industry, we make hiring a stand-in attorney easy, fast, and safe. By combining our own software with a nationwide network of attorneys, we have redefined the what's possible for the legal services industry.

Job Overview:
The Customer Success Manager (CSM) owns the outcomes, retention, and growth of a portfolio of Docketly's enterprise and critical-care law firm clients. This is a senior individual-contributor role. "Manager" refers to ownership of a high-value customer portfolio, not people management.

The role sits at the intersection of relationship management, data analysis, and technical execution. It requires someone who can move fluidly between strategic conversations with firm leadership and hands-on work in dashboards, EDI configurations, and outcome data. Docketly is an AI-first company, so this person is expected to use AI tools by default to analyze faster, communicate better, and scale their impact across a full book of business. The right person is analytically confident, communicates proactively, documents for team continuity, and exercises independent judgment before escalating. They understand that client perception and client data do not always align, and they are skilled at navigating both.

Roughly 80 percent of the role is deepening value and outcomes for existing accounts; the remaining 20 percent is onboarding and integrating new ones.

Key Responsibilities

Client Relationship Management and Outcomes

• Own a portfolio of enterprise law firm clients as their primary point of contact and trusted advisor, measured on retention and growth of that book.

• Run quarterly business reviews covering volume, pricing, coverage performance, hearing outcomes, and strategic alignment.

• Identify risks to satisfaction and retention before they surface as complaints.

• Manage situations where client perception diverges from performance data, closing the gap with clear, evidence-based communication.

• Own escalation and resolution for your accounts, including credits, appearance-fee disputes, and attorney-conduct issues, coordinating with Coverage, Performance, and Compliance.

• Identify and pursue expansion: new jurisdictions, service types, and product features.

Data Analysis and Performance Monitoring

• Run the weekly Client Account Analysis for your portfolio across four areas: volume, price and margin, coverage, and outcomes. Complete it ahead of the weekly Client Review and log findings to the Success team board.

• Monitor and interpret the metrics that drive client experience: posted and canceled volume, price per hearing, margin and bundling trends by state, drops, FTAs, late postings, MTTP, MTTC, canceled-found-coverage, client hearing tags, and attorney outcomes.

• Form hypotheses from trends and drive corrective action without waiting to be directed.

• Monitor and explain pricing and margin to clients. The CSM does not set pricing or margin.

• Prepare client reporting packages (spend by state, coverage rates, outcome and settlement performance, unnecessary appearances).

• Partner with the Performance team on systemic issues such as multi-state drop trends or network availability gaps.

Technical Onboarding and EDI Integration

• Lead EDI setup for new and existing clients: collect the client's sample file, map their case management system fields to Docketly's, provision SFTP access, and configure result codes and report-publishing rules. Own both imports (hearing creation) and outgoing report exports. Use API integration where applicable.

• Maintain the EDI/API integration SOP and client-specific configuration documentation.

• Coordinate onboarding milestones across Dev, Ops, and Compliance and hold delivery timelines.

• Advocate internally for client-requested features, prioritizing by value relative to development cost.

AI-First Ways of Working

• Use AI tools by default to accelerate data analysis, trend synthesis, QBR preparation, client communications, and documentation.

• Apply AI to spot account risk earlier, personalize engagement, and scale quality across a full portfolio.

• Build or contribute to prompts and automations that reduce manual work across the Success team over time.

Operational Excellence and Documentation

• Develop and maintain client-specific SOPs and escalation protocols.

• Document processes, decisions, and institutional knowledge so any teammate can step in.

• Contribute to team-wide process improvement, including escalation routing and client notification enhancements.

Cross-Functional Collaboration

• Work closely with Sales, Operations, Performance, Development, and Compliance to deliver a seamless client experience.

• Participate in agile workflows, including the daily huddle, weekly Client Review, and sprint and feature prioritization on behalf of your clients.

• Represent client needs clearly in leadership reviews and product roadmap discussions.

• Support technical and product education for internal staff and external clients.

Tools

Metabase (dashboards and reporting), Slack, Intercom, Jira, the Docketly platform, and AI tools used across the business.

Qualifications:

Required

• 3 to 5 years in customer success, account management, or a client-facing operations role, ideally with an analytical or technical component.

• Demonstrated ability to independently analyze data, identify trends, and communicate findings with confidence, including in ambiguous situations.

• Demonstrated use of AI tools to accelerate analysis, drafting, or process work, and the instinct to reach for them first.

• Proficiency with data tools: spreadsheets, dashboards, and BI platforms.

• Strong written and verbal communication; ability to run structured client meetings and write clear, professional follow-ups.

• Proven track record managing multiple accounts with competing priorities without losing focus on what matters most.

• Comfortable in a fast-paced, agile, cross-functional environment.

• Bachelor's degree, or equivalent client-facing analytical experience.

Strongly Preferred

• Experience with EDI, SFTP-based integrations, or technical client onboarding.

• Has built prompts or automations with AI tools.

• Familiarity with legal industry workflows, court processes, or legal technology.

Experience building SOPs, escalation frameworks, or internal knowledge bases.

• Health, Dental, Vision insurance
• 401(k) with company matching
• Paid time off
• 7 Paid company holidays
• 4 Floating holidays per-year
• Life Insurance and AD&D Insurance
• Long Term Disability
• Health Care Reimbursement Flexible Spending Account
• Dependent Care Flexible Spending Account
• EAP (Employee Assistance Program)
• Pet Insurance

Work Environment:

• Casual, open-plan office. Full-time in-office schedule, Monday through Friday.

• Agile working model with daily huddles, weekly Client Review, and monthly management reviews.

• Infrequent travel possible for client visits or industry events.

Salary Range: $70,000-$75,000 depending on experience