Purchasing Clerk

Purchasing Clerk JobID: 2510

• Position Type:

  Clerical/ Purchasing Clerk

• Date Posted:

  8/12/2026

• Location:

  Business Office

• Closing Date:

  08/23/2026

LOCATION OF POSITION: Fairport NY 14450;Business Office

TERM OF EMPLOYMENT: 12 Month Position, Full Time. Hours: 8:00 AM – 4:00 PM

STARTING DATE: As Soon As Possible

SALARY RANGE:$20.00 - $28.50 per hour

*Actual salary is dependent upon Education, Experience and Contract.

DUTIES:

1. Reviews requisitions and vendor selection prior to entering purchase orders with accurate item descriptions and catalog numbers. This includes conference and travel purchase orders.

2. Places orders for material, goods and services using basic purchasing techniques as needed for Business Office and other departments.

3. Print and distribute purchase orders to vendors.

4. Works with other departments and vendors for ordering and pricing resolution issues.

5. Works with warehouse to obtain or provide information to receive orders in Wincap correctly.

6. Processes purchasing change order requests.

7. Provides reporting for open purchase orders to other departments and assists in answering questions regarding open orders.

8. Assists with bid information and making information available on website or TEAMS.

9. Obtains bid information regarding cooperative bids from other departments and inputs data into other entities bid portals.

10. Data entry in Wincap for inventory asset reporting.

11. Add and modify vendor information in Wincap. Maintains vendor data base.

12. Obtains W-9 information from vendors and departments. Maintains file and adds information in Wincap.

13. Scans and maintains consultant contract information in TEAMS.

14. Obtain MiFi's and cell phones from Verizon in conjunction with Campus Tech.

15. Process insurance claims for district and internal technology.

16. Complete other work as assigned.

QUALIFICATIONS:

1. Civil Service eligibility as aPurchasing Clerk: Graduation from high school or possession of an equivalency diploma plus two (2) years of paid full time or its part time/ volunteer equivalent experience* performing purchasing activities, or in a business office whose main function is purchasing activities.

NOTE: College level training in Business Administration may substitute for experience on a year for year basis.

*ordering internal office supplies is not acceptable experience.

1. Computer experience necessary. Word, Windows, Outlook, and Excel experience preferred.

2. Strong Interpersonal communication skills with both peers and administrators.

3. Evident teamwork experiences through past positions preferred.

4. Accuracy and attention to detail required.

5. Excellent attendance and punctuality in meeting the work scheduled.

6. Physically able to perform essential functions of the position (with or without reasonable accommodation).