Program Support Assistant (OA)

Job Title

*THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*

This position plays a key role performing technical work in direct support of administrative areas such as operating program analysis, accounting, budget, procurement, and/or travel, and is essential to the operation of the service. Duties will include, but may not be limited to the following:

• Manages various administrative and technical processes within the office and ensures that procedures are understood and followed by the research community.
• Maintains system of accountability of research funds and reconciles/balances books to research fund control points.
• Coordinates office operations and processing, ensuring accurate preparation of documents, action items, correspondence, personnel issues, and travel issues using office automation applications.
• Coordinates and reports all safety-related activities in research laboratories, i.e., safety inspections, accident reporting, etc.
• Arranges leadership calendar, making appointments, including for engagements and conferences.
• Coordinates travel, makes reservations for travel and accommodations for management and staff members.
• Serves as the automated data processing coordinator to assist with computer needs and access.
• Reviews research activities involving biological, chemical, physical, and radiation hazards for compliance with applicable regulations, policies, and guidelines.
• Advises and educates investigators and study staff on operational procedures for obtaining and maintaining approval to conduct research.
• Manages and enters data into specialized research software to track research project status and prepare reports.
• Serves as a purchase card holder for the acquisition of supplies, equipment, and services.
• Coordinates the maintenance and repair of all equipment. Initiates requisitions for maintenance contracts, and repair orders.
• Performs other duties as necessary.

Work Schedule: Monday-Friday-8:00am-4:30pm

Recruitment & Relocation Incentives: Not authorized

Critical Skills Incentive (CSI): Not approved