Executive Personal Assistant

Jr. Executive/Personal Assistant To The CEO The Jr. Executive/Personal Assistant to the CEO will work directly with our Sr. Executive Assistant as a communication specialist to maintain and grow our existing client relationships, to organize and execute corporate and special event planning, and to perform errands and administrative work. This is a full time, direct hire, on-site position with IST Management. Candidates will speak fluent or native proficiency Spanish and English. In business since 1997 with over 1,800 employees, IST Management is a business process outsourcing company with operations in over 38 cities across the U.S. We provide a range of services including e-Discovery processing and hosting, court reporting, collections/forensics, managed review, IT infrastructure, and managed services. IST Management is a tool-agnostic Relativity Certified Provider. We also provide a full range of facilities management and office services. We've been recognized as one of the fastest-growing companies in the U.S. as a winner of the Nation's Best & Brightest Companies to Work For, as well as the HR Professional Excellence Award from the Society for Human Resource Management. We are proud to belong to the Military Spouse Employment Partnership through our nation's Department of Defense and have committed to Hiring Our Heroes' mission to hire 100,000 active and former service members. IST Management has also been included in the INC 5000 list! The compensation for this role will be 55,000.00-55,000.00+ USD per year, pending relevant experience, knowledge, and performance during the interview process. Benefits include: Medical, Dental, Vision, STD, LTD, Life, 401K, Paid Time Off, and Bonus Incentives! Candidates will need to live in commutable distance of IST Management's corporate office, located steps above the trendy Halidom Eatery in East Atlanta Village. Parking is free; EV chargers on-site. IST Management Services, Inc. 1341 Moreland Ave SE Atlanta, GA 30316 While this role will generally fall within regular business hours Monday - Friday 9AM - 6PM, flexibility in daily work schedules may be necessary due to departmental workload requirements and event planning responsibilities. Flexibility includes ability to work remotely, at an event site, and from our office location in Atlanta. May include a combination of phone conversations, a recorded Teams interview, completion of a communication style questionnaire, and final on-site interviews with our team. Final interviews for this role are scheduled to take place in September 2026. Responsibilities The Jr. Executive/Personal Assistant to the CEO will be a client communications specialist checking up on our business partners and gathering information on behalf of our executive team, and assisting in planning and executing corporate and other special events. Other tasks may include: Providing activity reports Tasks as assigned Cross-training for other functions/departments Adherence to all company policies and guidelines Qualifications Prior experience in a similar role is preferred to be considered as a candidate for this position. Other qualifications include: REQUIRED - fluent or native proficiency Spanish and English Computer savvy working knowledge of Microsoft Office Windows environment - including fluency in Microsoft Excel, Word, and PowerPoint suite applications Impeccable communication skills including grammar and punctuation are essential and required Ability to prioritize, multitask, and work proactively without being instructed Experience using a CRM is a huge plus! Ours is Hubspot. Within commuting distance of corporate office in Atlanta, GA High school diploma or GED equivalent and authorization to work for any employer in the US Ability to sit for extended period; ability to lift 50lbs on occasion IST Management provides reasonable accommodations to individuals with a disability in accordance with applicable law in both the application and employment stages. If you require any accommodation in completing your application for employment, please let us know by informing our Talent Acquisition team at View email address on click.appcast.io. Please respect individuals reaching out for accommodations by utilizing the contact information only for this purpose. You will receive correspondence directly from your local IST Management hiring team regarding your application submission and status after submission. IST is an Equal Opportunity Employer (EOE). We are committed to providing equal employment opportunities to all qualified applicants, regardless of disability or veteran status.