Accounting Specialist

Department: Office of the CEO | Accounting & Finance FLSA Status: Non-Exempt | Hourly | FT On-Site

ABOUT MIDWAY SPECIALTY CARE

Midway Specialty Care is a nonprofit healthcare organization committed to providing high-quality, compassionate, and accessible care to the communities we serve. Through our growing network of locations and dedicated healthcare professionals, we work to create an environment where patients receive exceptional care and employees are empowered to make a meaningful difference. Our continued growth depends on talented people who share our commitment to service, collaboration, accountability, and excellence. At Midway, every role contributes to our ability to strengthen our organization, support our teams, and deliver an exceptional experience for the patients and communities who depend on us.

WHY THIS ROLE MATTERS

The Accounting Specialist plays an important role in supporting the accuracy, organization, and efficiency of Midway Specialty Care's financial operations. This position is responsible for supporting daily accounting activities, with a primary focus on accounts payable and receivable, high-volume financial data entry and processing, invoice management, and maintaining accurate accounting records. The ideal candidate is highly detail-oriented, organized, and proficient in Microsoft Excel, with the ability to accurately process financial information, identify discrepancies, and manage multiple tasks and deadlines. Working collaboratively with the office of the CEO, accounting & finance, people operations team, and departmentally, the Accounting Specialist helps ensure financial transactions are properly recorded, supporting documentation is maintained, and accounting activities are completed accurately and on time.

WHAT YOU'LL DO

Accounts Payable & Receivable: Enter, process, update, and maintain accounts payable and accounts receivable transactions, including invoices, payments, receipts, and supporting documentation within the accounting system. Financial Data Entry & Processing : Perform high-volume data entry and processing of financial transactions, ensuring accuracy, completeness, and timely updates to accounting records. Invoice Processing & Coding: Review incoming invoices, verify amounts and supporting documentation, and assign appropriate location and cost-center codes to support accurate financial reporting. Vendor Records & Payments: Enter and maintain vendor information, assist with processing routine monthly payments in accordance with established approval procedures, and maintain accurate transaction records. Account Research & Resolution: Research vendor inquiries, payment discrepancies, and AP/AR account differences, coordinating timely resolution or escalation as appropriate. Payroll/Labor Allocation & Reconciliation Support: Assist with payroll and labor expense allocations across locations, departments, and cost centers as part of the payroll reconciliation process, ensuring accurate accounting records and supporting documentation. Spreadsheet Management & Reporting: Utilize Microsoft Excel to enter, organize, review, and maintain financial data, prepare spreadsheets, and support routine accounting reports and reconciliations. Financial Documentation & Recordkeeping: Organize and maintain accurate accounting records, expense documentation, and other financial information to support verification, reconciliation, and reporting. General Accounting Support: Assist with routine accounting activities, financial data verification, and other departmental administrative responsibilities. Perform other related duties as assigned.

WHAT YOU'LL BRING

High school diploma or equivalent required; associate degree in Accounting, Bookkeeping, Finance, Business Administration, or a related field preferred. An equivalent combination of education, training, and relevant experience will be considered. Minimum of three (3) years' of related experience in accounting, bookkeeping, accounts payable/receivable, financial data entry, or administrative accounting support preferred. Strong proficiency in Microsoft Excel, including working with spreadsheets, organizing and validating data, using basic formulas, sorting, and filtering information. Demonstrated experience with high-volume data entry and processing, with a strong focus on accuracy, efficiency, and maintaining complete records. Exceptional attention to detail, with the ability to identify errors, verify information, and maintain a high level of accuracy when processing financial transactions. Basic understanding of accounting principles, accounts payable/receivable processes, and financial recordkeeping practices. Proficiency in Microsoft Office Suite and the ability to learn and navigate accounting software and financial systems. Strong organizational and time-management skills, with the ability to prioritize responsibilities, manage repetitive tasks, and meet established deadlines. Effective written and verbal communication skills and the ability to interact professionally with vendors and internal team members. Ability to work independently, follow established procedures, and maintain confidentiality when handling sensitive financial and organizational information. Experience with QuickBooks or similar accounting software. Previous experience processing accounts payable and receivable transactions, invoices, or other financial records. Familiarity with payroll/labor expense allocation, cost-center coding, or accounting reconciliations. Experience using Excel formulas, lookup functions, or other spreadsheet tools to support financial data management. Previous experience supporting accounting operations in a healthcare or multi-location organization.

KEY COMPETENCIES

Accuracy & Attention to Detail: Consistently verifies financial information, identifies discrepancies, and maintains a high level of accuracy when processing transactions and entering data. Data Management & Technical Proficiency: Effectively utilizes Excel, accounting software, and other systems to organize, process, and maintain financial information. Organization & Time Management: Manages high-volume, recurring responsibilities while maintaining accuracy and meeting established deadlines. Problem-Solving & Accountability: Identifies discrepancies, researches issues, and follows through on appropriate resolutions. Confidentiality & Integrity: Handles sensitive financial information responsibly and follows established accounting procedures and internal controls. Communication & Collaboration: Works effectively with accounting colleagues, vendors, and other departments to support efficient financial operations.

WHAT SUCCESS LOOKS LIKE

High-volume financial data entry and transaction processing are completed accurately, efficiently, and within established deadlines. Accounts payable and receivable transactions are accurately entered, maintained, and updated in a timely manner. Invoices are properly reviewed, coded, and recorded in accordance with established accounting procedures. Excel spreadsheets, accounting records, and supporting documentation are accurate, complete, and well-organized. Vendor records, payments, and financial documentation are maintained consistently and accurately. Account discrepancies and vendor inquiries are researched promptly and appropriately resolved or escalated. Daily accounting operations benefit from dependable follow-through, attention to detail, and effective collaboration.

WHAT WE OFFER

At Midway Specialty Care, we recognize the importance of supporting the people who make our mission possible. Competitive pay – $20/hr. Commensurate with experience - with a pay-for-performance bonus opportunity. 401(k) – Invest in your future with our retirement plan. Paid Time Off Professional Growth – Opportunities for training, mentorship, and leadership development.

JOIN US!

At Midway Specialty Care, every role contributes to something bigger: helping patients access compassionate, high-quality specialty care and supporting the teams who make that care possible. We are building an organization where talented people can do meaningful work, grow professionally, and help strengthen the experience of our patients, employees, and communities. If you are looking for an opportunity to bring your expertise to a growing healthcare organization where your contributions matter, we invite you to join us.

OUR COMMITMENT TO INCLUSION

Midway Specialty Care is an equal opportunity employer and is committed to fostering a diverse, inclusive, and equitable workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. We provide reasonable accommodations for qualified applicants and employees in accordance with the Americans with Disabilities Act (ADA) and other applicable federal, state, and local requirements.

E-VERIFY PARTICIPATION

Midway Specialty Care participates in E-Verify to confirm employment authorization in the United States for all newly hired employees. This job description is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with this position. While intended to provide an accurate reflection of the current role, Midway Specialty Care reserves the right to review, modify, add, remove, or reassign duties and responsibilities as needed to support organizational, operational, staffing, or business goals. Job descriptions may be reviewed and updated periodically. This job description does not constitute an employment contract.

MIDWAY SPECIALTY CARE IS A DRUG-FREE WORKPLACE.

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