Contract Assistant

About Us:

At Clark Bros, Inc., we pride ourselves on being a trusted leader in the construction industry with over 65 years of success.

As a heavy civil construction company, we are dedicated to driving sustainable change within the water, power, and renewable energy resources industries and improving communities along the way. Our team is built on a foundation of excellence, collaboration, and a steadfast commitment to safety, and our unique culture encourages independent ideas and problem-solving with ingenuity, purpose, and grit. As a company focused on building a better future, we offer a competitive salary and benefits package, along with ample opportunities for career development.

Join our team to be part of a company that is actively shaping the future, and that values your contributions, prioritizes your safety, and supports your purpose - whatever it may be.

Position Summary:

The Contract Assistant provides administrative and operational support to the Contract Administrator and project teams throughout the lifecycle of construction-related contracts and compliance activities. This role assists with the preparation, organization, tracking, data entry, and maintenance of purchase orders, subcontracts, change orders, insurance documentation, bonding requirements, lease agreements, and related project records.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced construction environment. This position requires strong communication skills, accuracy in data entry and document management, and a proactive approach to supporting contract administration and compliance functions.

Essential Duties and Responsibilities:

• Assist with preparation, issuance, tracking, and data entry of purchase orders, subcontracts, and related change orders.

• Maintain accurate contract, procurement, and compliance records within ERP systems and internal tracking logs.

• Coordinate with Project Managers, Procurement, Accounting, Subcontractors, Vendors, and Brokers regarding contract and document status.

• Support subcontract administration, onboarding, execution tracking, and collection of required compliance documentation.

• Track and maintain Certificates of Insurance (COIs), endorsements, renewals, and insurance compliance requirements.

• Assist with preparation, tracking, and filing of preliminary notices, bonding documents, and related compliance records.

• Maintain organized electronic and physical filing systems for contracts, lease agreements, project documents, and supporting records.

• Monitor document status throughout review and execution processes and follow up on outstanding items as needed.

• Prepare reports, status updates, and tracking logs related to purchase orders, subcontracts, insurance, bonding, and contract administration activities.

• Provide general administrative and document control support to the Contract Administration department while ensuring accuracy, organization, and timely follow-through.

Qualifications and Expectations:

• Associate's degree or relevant administrative experience preferred.

• 1-3 years of administrative experience in construction, engineering, procurement, legal, contract administration, or document control environments preferred.

• Knowledge of Renewable EPC industry practices and organizational skills is preferred.

• Familiarity with construction documentation, subcontract administration, insurance tracking, compliance processes, or document control procedures is preferred.

• Experience using ERP systems is preferred.

• Proficiency in the redlining process in Microsoft Word, Excel and PDF formats.

• Effective teamwork, communication and interpersonal skills.

• Strong data entry, organizational, and document management skills with exceptional attention to detail and accuracy.

• Ability to work collaboratively with internal teams, subcontractors, vendors, brokers, and external partners.

• Exceptional attention to detail and talent for accuracy and precision.

• Willingness to learn construction contract administration processes, compliance requirements, and document tracking systems.

Salary Range: $60,000 - $85,000

This job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the Company.