Case Manager, Special Education (10037)

JOB DESCRIPTION

Job Title


Case Manager, Special Education

Evaluation Type


Clinical Supervision

Department


Special Education

Pay Grade


Professional Campus Based Support Salary Schedule

FLSA


Exempt

Date Revised


May 2026

Supervisor


Director of Special Programs & Services / Principal

BASIC FUNCTION & RESPONSIBILITY: Provide comprehensive case management for special education students, ensuring the development, implementation, and monitoring of Individualized Education Programs (IEPs) and compliance with federal and state regulations. Act as the primary point of contact for parents, teachers, and related service providers. Supervise and direct paraprofessional support for inclusion.

QUALIFICATIONS:

Education/Certification:

• Bachelor's degree from an accredited university
• Valid Texas teaching certificate with required special education endorsements and related experience in special education case management

Special Knowledge/Skills/Abilities:

• Extensive knowledge of special needs of students in assigned area
• Expert knowledge of Admission, Review, and Dismissal (ARD) Committee process and Individual Education Plan (IEP) goal setting process and implementation
• In-depth understanding of federal and state special education regulations (IDEA, TEC)
• Strong organizational and time-management skills
• Excellent communication and interpersonal skills
• Ability to supervise and direct paraprofessional staff
• Proficiency in using technology for documentation and communication

Experience:

• Minimum of three years of experience in special education, including IEP development and case management

CHARACTERISTIC DUTIES & RESPONSIBILITIES: The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

Case Management:

• Develop, implement, and monitor IEPs for assigned students.
• Facilitate ARD Committee meetings and ensure compliance with timelines and procedures.
• Maintain accurate and up-to-date student records and documentation.
• Act as the primary point of contact for parents, teachers, and related service providers.
• Ensure timely and accurate implementation of IEPs.

Supervision and Collaboration:

• Supervise and direct paraprofessional staff providing inclusion support.
• Collaborate with teachers, therapists, and other related service providers to ensure coordinated service delivery.
• Provide guidance and support to teachers regarding IEP implementation and modifications.
• Provide instructional coaching to special education and general education teachers.
• Coordinate and facilitate communication between all stakeholders.

Compliance and Reporting:

• Ensure compliance with federal and state special education regulations (IDEA, TEC).
• Prepare and submit required reports and documentation.
• Monitor and track student progress and data collection.
• Maintain confidentiality of student information.

Communication:

• Establish and maintain open communication with parents, students, principals, and teachers.
• Conduct regular conferences and meetings to discuss student progress and needs.
• Provide clear and concise information regarding IEPs and special education services.
• Use effective communication skills to present information accurately and clearly.

Professional Development:

• Participate in staff development activities to improve job-related skills and knowledge.
• Stay informed of current research and best practices in special education.
• Keep informed of and comply with federal, state, district, and school regulations and policies for special education.

SUPERVISION EXERCISED: Supervise assigned paraprofessional staff.

MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS:

• Tools/Equipment Used: Personal computer and peripherals, and other office equipment
• Posture: Prolonged sitting; occasional standing, bending/stooping, pushing/pulling, and twisting
• Motion: Frequent walking
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: Office environment
• Mental Demands: Maintain emotional control under stress; work with frequent interruptions