Bookkeeping & Accounting Specialist

Job Description

Job Description

MARK CARPENTER PLUMBING, HEATING & AIR

Bookkeeping & Accounting Specialist
421 Sycamore • Clovis, NM • Full Time
Website:

It's time for your CAREER to take off

We Want YOU!

Looking for candidates that are willing to learn and grow in an industry that is essential to so many.

Act Now!

Your success is waiting for you!

Our Business is growing rapidly and we are hiring top people to grow with us.

When you woke up this morning did you look at the ceiling dreading the next cycle of the snooze alarm or did your feet hit the floor ready to take on the challenges of a new day?

At Mark Carpenter Plumbing, we know it's the people that make the organization . We seek candidates who desire to work as part of a team, continually learn, develop professionally, and produce results that are both financially rewarding and personally fulfilling.

We are seeking a Bookkeeping & Accounting Specialist where your attitude will determine your altitude. If you see problems as opportunities to become a hero , we will help you unlock the potential you hold inside. Doing the right thing while serving our customers and teammates with integrity is woven into the fabric of our business.

Start the process and begin a conversation that can change your future.

Check us out, visit our website, Career Page, and reach out to us.

Website:

We are an Equal Opportunity Employer. All inquiries are kept confidential.

Position Purpose (Summary)

The function of this position is to:

• Maintain accurate and timely financial records using QuickBooks Online.
• Manage the company's bookkeeping functions with exceptional accuracy and organization.
• Support the financial health of the company through Accounts Payable, Accounts Receivable, Payroll, reconciliations, and month-end close.
• Deliver meaningful financial reporting and analysis that assists management in making sound business decisions.
• Maintain financial systems, internal controls, and organized documentation.

Bookkeeping & Accounting Specialist Responsibilities / Duties / Functions / Tasks

QuickBooks Online Bookkeeping & System Management

• Maintain accurate day-to-day bookkeeping within QuickBooks Online.
• Utilize QuickBooks Online Classes to ensure accurate reporting by department, service line, or job type.
• Maintain the Chart of Accounts, Vendors, Customers, and recurring transactions.
• Ensure financial records remain organized, complete, and audit ready.

Accounts Payable

• Process vendor invoices accurately and timely.
• Verify coding and documentation before payment.
• Process vendor payments.
• Reconcile Accounts Payable activity.
• Resolve vendor questions and invoice discrepancies.

Accounts Receivable

• Generate customer invoices accurately.
• Maintain customer accounts.
• Monitor outstanding receivables.
• Assist with collections.
• Resolve customer billing questions.

Payroll

• Perform weekly payroll
• Calculate commissions and spiffs
• Complete all documents to ensure new hires are in compliance with State and Federal guidelines
• Process and distribute employee deductions to various vendors
• Ensure employees time is accurate daily

Month-End Close & Reconciliations

• Complete monthly bank reconciliations.
• Complete credit card reconciliations.

• Reconcile balance sheet accounts.
• Ensure transactions are recorded in the proper accounting period.
• Assist in producing accurate monthly financial statements.

Financial Reporting & Monthly Analysis

• Prepare monthly Balance Sheet reports.
• Prepare monthly Profit & Loss statements.
• Analyze financial performance and identify trends.
• Explain monthly financial results in clear, non-accounting language.
• Identify significant variances and recommend areas requiring management attention.
• Maintain supporting schedules and documentation for leadership review.

Internal Controls & Documentation

• Follow established accounting procedures.
• Maintain appropriate financial controls.
• Support internal reviews and outside accounting needs.
• Maintain organized accounting files and supporting documentation.
• Recommend process improvements that increase efficiency and accuracy.

General Responsibilities

1. Demonstrate professionalism with customers, vendors, and fellow employees.
2. Communicate effectively with management and operations staff.
3. Maintain confidentiality of all financial information.
4. Work independently while managing multiple priorities.
5. Maintain exceptional attention to detail.
6. Meet deadlines consistently.
7. Continue professional development through training and independent study.
8. Maintain a clean, neat, and professional appearance.
9. Follow all company safety and workplace policies.
10. Complete other duties as assigned.

Qualifications

Required

• Extensive experience using QuickBooks Online
• Strong understanding of QuickBooks Online Classes
• Experience with Accounts Payable
• Experience with Accounts Receivable
• Experience completing monthly bank reconciliations
• Experience completing credit card reconciliations
• Strong understanding of Balance Sheet and Profit & Loss reports
• Knowledge of month-end close procedures
• Strong bookkeeping skills
• Excellent organizational abilities
• High attention to detail
• Strong problem-solving skills
• Excellent written and verbal communication
• Proficient with Microsoft Excel and Microsoft Office
• Ability to prioritize work and meet deadlines

Preferred

• Experience working in plumbing, HVAC, construction, or other project-based industries.
• Familiarity with job costing.
• Experience presenting financial results to management.
• Experience improving accounting processes and procedures.

Background Check

All candidates must successfully complete a comprehensive background check as a condition of employment.

Why Join Mark Carpenter Plumbing?

• Stable, growing company
• Family-oriented culture
• Opportunities for continued professional growth
• Team environment where your contributions matter
• Competitive compensation based on experience
• Opportunity to make a meaningful impact on the company's financial success

To apply for:

Bookkeeping & Accounting Specialist
Mark Carpenter Plumbing

Website:

Equal Opportunity Employer

Mark Carpenter Plumbing is an Equal Opportunity Employer. We value integrity, professionalism, teamwork, and a commitment to excellence. All inquiries remain confidential.