Office Administrator

Job Description

Job Description

About the Role:
Commonwealth Counseling Agency is looking for a motivated and organized Office Administrator to join our team in Virginia Beach, VA! This is a fantastic opportunity to play a key support role in a meaningful organization dedicated to helping our community thrive. If you're a people-person with a knack for keeping things running smoothly, we'd love to hear from you!

Responsibilities:

• Manage front desk operations, including greeting clients and answering incoming calls
• Schedule and confirm client appointments and staff meetings
• Maintain and organize physical and digital office files and records
• Handle correspondence via phone, email, and mail in a professional manner
• Support billing, data entry, and basic bookkeeping tasks as needed
• Order and manage office supplies and inventory
• Assist counseling staff with administrative tasks to ensure smooth daily operations

Requirements:

• High school diploma or equivalent required; associate's or bachelor's degree preferred
• 1-2 years of administrative or office experience, preferably in a healthcare or counseling setting
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Ability to handle sensitive and confidential information with discretion
• Friendly, professional demeanor with a client-first attitude

About Us:
Common Wealth Counseling Agency is a trusted provider of mental health and counseling services in the Virginia Beach, VA area, committed to improving the well-being of individuals and families in our community. Our clients choose us for our compassionate, client-centered approach to care. Our team is passionate about the work we do, and we foster a supportive, collaborative workplace where every employee makes a difference.