Attendance Clerk

Position Summary

This is a part-time, 7 hours/0.875 FTE per day position working on the CL-10 (213 days per full school year) schedule, Mon-Fri.

Essential Functions:

1. Independent compilation of information and record according to procedural regulations; document student attendance and notify parent/teacher.
2. Maintain knowledge of federal, state and district laws and codes regarding attendance requirements.
3. Complete reports for state and district personnel. Maintain accurate, up-to-date records and supply administrators with correct information when necessary.
4. Compose memos and correspondence; distribute as necessary to subordinates, teachers, students, and parents.
5. Use computer for data entry and assembly; research, retrieve and print records or documents for department use as requested.
6. Order departmental supplies and maintain inventory.
7. May receive, sort and distribute in-district and U.S. mail.
8. May act as telephone and personal receptionist; screen and answer inquiries from other departments and public; relay messages.
9. May assist at registration sessions and workshops, or in enrolling and withdrawing students.
10. Maintains regular and prompt attendance.
11. Performs other related duties as required.

Required Knowledge, Skills and Abilities

1. Ability to post data and make rapid and accurate mathematical calculations necessary in detailed record keeping.
2. Demonstrated competence in typing, data entry and use of current office technology and equipment (e.g., computer systems, fax, copiers, etc.)
3. Highly developed written and verbal communication skills. Ability to communicate effectively with public, parents, students, staff and public service organizations. Ability to establish and maintain effective working relationships.
4. Ability to work under pressure of simultaneous deadlines and stress of frequent interruptions.
5. Ability to work independently. Ability to schedule research, compilation, and timely submission of required district and state reports. Respect for confidentiality.
6. Experience differentiating practices for diverse populations.
7. Ability to work effectively and collaboratively with diverse students, staff, and community populations.

Minimum Qualifications

Previous training in secretarial, clerical and bookkeeping practices and procedures. Two years secretarial or clerical work including experience in data processing or EDP terminal operation. Bilingual proficiency and/or multicultural experience strongly preferred.

Additional Information

Complete application in its entirety. Incomplete applications will not be accepted or processed, there are no exceptions.

We do not accept walk-in, faxed, or applications via mail. All applications must be submitted using the GovernmentJobs website. It is your responsibility to submit a complete application. Submitting an application does not guarantee any candidate an interview. Candidates are interviewed by appointment only. If you apply to more than one job, an application is required for EACH job posting.

ALL required documentation must be scanned and attached in order to submit an online application.

Upon offer of employment applicants must obtain a fingerprint clearance from the Oregon State Police Department and the FBI through a process authorized by the Eugene School District 4J. Applicants would be responsible for the one-time fingerprint clearance fee.

An Affirmative Action / Equal Opportunity Employer

The Eugene School District 4J does not discriminate on the basis of race, religion, ancestry, color, national origin, gender, age, disability, marital or family status, sexual orientation, gender identity in admission or access to the treatment of employment in its programs and activities as required by state and federal law. If you have any complaints, please contact the HR Department.

It is the District's policy to provide qualifying veterans and disabled veterans with preference in employment in accordance with applicable law. Applicants wishing to claim veterans' preference must provide the following military documents verifying their eligibility.