Resource Advisor

Resource Advisor

Under the supervision of the Base Civil Engineer (BCE), Director of Facilities Management and Engineering Directorate (MNFE), Chief Financial Management Officer (CFMO) and/or other appropriate supervision, the Resource Advisor Titles provide financial advice, accounting, bookkeeping and resource management. Specifically, the title series is responsible for coordinating, tracking and implementing procedures associated with reimbursement of federal funding provided to the State of New York Air and Army National Guard through the Master Cooperative Agreement (MCA). Resource Advisor Titles work to ensure all processing for reimbursement of funds to New York State is done efficiently, timely and in accordance with state and federal regulations, policies, and procedures. RAs are also responsible for the reconciliation of state funds associated with the MCA process and proper accounting of all expenditures in accordance with state and federal procedures.

Resource Advisor Titles perform responsibilities in accordance with all current and amended, DMNA policies and procedures, federal and state statutes, and where applicable, the contract bargaining agreement and requirements of the National Guard Bureau (NGB), specifically the Master Cooperative Agreement (MCA) and supporting regulations. The position may report to state and/or federal supervisory personnel. Resource Advisors provide financial advice, accounting and bookkeeping support services, and resources management in a variety of organizational settings. Any given assignment may encompass a broad or narrow range of activities. The Resource Advisor position is a non-supervisory position. The Resource Advisor is responsible for managing funds and projects on a small to medium scale.

Performs the following financial assistance tasks but is not limited to:

• Assists in preparing and auditing regular reports, memorandums and tracks other special funding. Corrects and/or reports discrepancies.
• Develops, implements and maintains account/record keeping database, spreadsheets, reports and graphs that portray an annual and historical expenditure and consumption pattern for use in resource analysis.
• Works with federal and state personnel to submit budget proposals for annual budget and financial plans.
• Tracks prior and current expenses as well as analyzes available data to project future expenses.
• Monitors and manages the financial status of budgets and contracts and prepares close-out and other funding documents.
• Gathers, reviews, and evaluates information required to conduct financial and program audits.
• Acts as the liaison with various Federal, State and local agencies.
• Inputs information into state systems including the Statewide Financial System (SFS).
• Cross checks payment vouchers/receipts with applicable database(s) to ensure all payments are accurate and valid.
• Reconciles monthly accounts and verifies expenditures and balances with Federal comptroller and State finance personnel.
• Coordinates with appropriate staff on purchasing and procurement matters.
• Ensures proper state and federal procedures are utilized for appropriate financial transactions.
• Prepares purchase orders ensuring proper state and federal format and codes are used.
• Coordinates with appropriate staff to ensure all labor, materials, contract information and costs are captured and recorded per work order.
• Compiles final project costs and provides information to appropriate staff.
• Coordinates facility information with real property and other staff to ensure accuracy of data and tracking.
• Provides notification when account balances are becoming low or when other actions are required.
• Assists in managing data systems which may include the Integrated Engineering Management System (IEMS) program and the General Fund Enterprise Business System (GFEBS).
• Represents the department at various financial meetings.
• Will attend and complete additional training as required.
• May require periodic travel.
• May require overtime.
• Performs other duties as assigned.

Job Requirements:

• Knowledge of accounting processes.
• Must be proficient in Microsoft Office Suite.
• Must be able to operate small office machines to include calculating machine, copy, scanning and facsimile equipment as well as have general knowledge of office operations such as mail procedures, filing, telephone operations, etc.
• Ability to maintain account files and analytical data for auditing and historical purposes.
• Ability to analyze financial records and reports and locate errors.
• Ability to interpret historical data for the purpose of forecasting trends in spending and utility consumption.
• Complete data entry and processing timely and accurately.
• Ability to prepare written material in a clear and concise form.
• Experience in meeting multiple deadlines.
• Must have strong organizational skills.
• Ability to work independently or with other individuals in a project/team setting in accordance with supervisory guidance and direction.
• Ability to get along with and interact well with different groups of people, including co-workers, management, both Federal and State personnel.
• Ability to read and write in English.
• Demonstrate reliability and trustworthiness.
• Good verbal and written communication skills.