Administrative Specialist

Job Summary

O’Neill Insurance is seeking a full-time Administrative Specialist to join our team! The Administrative Specialist will provide a combination of greeting clients and support to our accounting and service teams, while also working with the Executive team on higher-level projects such as Event Coordination, HR, and Marketing.

This role requires a detail-oriented individual with excellent organizational, technology, and communication skills, capable of managing multiple tasks and priorities in a fast-paced environment. No insurance experience is needed. This position is 100% in-office. Salary dependent upon experience.

Primary Job Responsibilities:

Provide administrative support to the service and sales team

Greet clients that come into the office or call the main agency line (currently have direct lines to each team member)

Provide support to the Executive Team by working closely with the Controller to assist in areas of accounting/finance.

Scan daily mail to designated team members in each department

Oversee downloads from insurance companies and distribute electronic communications to appropriate team members.

Plan and coordinate agency events, including quarterly company meetings, holiday meetings, and client appreciation events, ensuring all details and logistics are handled accurately and timely.

Oversee office supplies and equipment, ensuring the office environment is well-maintained and functional.

Preferred Knowledge, Skills, & Abilities

Exceptional work ethic

Ability to grasp new concepts/automation quickly

Strong team mentality

Acute attention to detail

Proficient with Microsoft Office products – Excel, Word, and Outlook

Excellent and professional communication skills

Ability to handle confidential information with discretion

Driven to learn and grow professionally

Compensation and Benefits Package for Full-Time Employees

Competitive Compensation

Medical, Dental, Vision, Life & Disability Insurance Plan – 100% paid for Employee

Paid Holiday, Vacation, and Sick Time

401(K) Plan with Employer Contribution

30 Hours Per Year to Volunteer for a Non-Profit Organization

Birthdays off

Parental Leave

Hands-on Training

Career Growth Opportunities

Mon-Fri Schedule