Program Coordinator Academic & Student Operations

Program Coordinator Academic & Student Operations Location: New York, NY Washington Square Campus Area (10003) Work Schedule: Fully Onsite / In-Person (Monday-Friday, 35 hours/week) Pay Range: $30.00 - $40.00 / hour Duration: 3 Months Contract (with potential for extension) Target Start Date: ASAP / Immediate Position Overview We are seeking an organized, technically agile, and collaborative Program Coordinator to support the academic operations and student services functions of a prominent Museum Studies program within a world-class university system. Sitting directly on the vibrant Washington Square Campus, this role is the administrative backbone of the department serving as a central point of contact for students, faculty, and alumni while keeping day-to-day office operations running flawlessly. This is an exceptional opportunity for an administrative or academic operations professional who thrives in a fast-paced environment, excels at data organization, and enjoys building community through clean, structured communication. Key Responsibilities Digital Communication & Media Management Career Network Curation: Manage and curate the weekly Jobs & Internships Digest, proactively compiling and distributing targeted professional and academic opportunities to a robust network of current students and alumni. Email & Campaign Administration: Create, update, and maintain comprehensive departmental distribution lists and Mailchimp tags to streamline alumni outreach and community marketing campaigns. Routine Correspondence: Draft clear, engaging, and professional routine office communications, announcements, and direct student emails. Office Operations & Data Coordination Data Intake & Tracking: Build and manage tailored Google Forms (for RSVPs, workshop feedback, and academic surveys) and structure tracking spreadsheets to manage crucial student workflows (such as course waitlist registrations). Scheduling Logistics: Help populate, update, and maintain a newly established student events and academic calendar to maximize programmatic engagement. Inventory Management: Organize, audit, and track physical office supplies, building out a centralized inventory spreadsheet to streamline procurement. Information Architecture & Office Support Shared Drive Architecture: Collaborate with department leadership to audit, clean, reorganize, and maintain the team's shared file network and digital drives for maximum efficiency. Front-Office Desk Coverage: Provide essential daily office presence, answering incoming telephone inquiries, routing messages accurately, and warmly greeting faculty and students. Required Skills & Experience Professional Pedigree: At least 2 years of administrative support, office coordination, or student services experience (prior experience working within a higher education, academic department, or non-profit/museum framework is highly preferred). Technical Agility: Mastery of Google Workspace apps (Advanced Google Sheets, Docs, and Google Forms) and core database handling. Marketing & Email Software: Direct hands‑on experience utilizing Mailchimp or similar marketing automation platforms for list segmentation and tagging. File Architecture Skills: Demonstrated ability to organize messy digital filing systems or shared servers into intuitive structures. Soft Skills: Outstanding written and verbal communication skills; a service‑oriented mindset with sharp attention to detail and zero hesitation to multitask under shifting daily priorities. #J-18808-Ljbffr Experis