Office Manager / Creative Admin

CHAOS Industries is redefining modern defense with a multi-product portfolio that gives the ultimate advantage—domain dominance. The company's products are powered by Coherent Distributed Networks (CDN™), empowering warfighters, commercial air operators, and border protection teams to act faster, adapt rapidly, and stay ahead of evolving threats. CHAOS Industries was founded in 2022 and has raised a total of $1 billion in funding from leading investors, including 8VC, Accel, and Valor Equity Partners. The company is headquartered in Los Angeles, with offices in Washington, D.C., San Francisco, San Diego, Seattle, and London. For more information, please visit Role Overview: We’relooking for a driven, organized, and proactive Office Manager to leadoperations in our San Francisco office. As the primary onsite point of contact,you’llplay a critical role in shaping the employee experience while ensuring the office runs smoothly and efficiently. Wearen’tsimply looking for someone to stock the snacks—we need someone who deeply understands people and what they need tosucceed, andisn’tafraid to wear many hats. This means proactively taking onbigprojects (e.g.designing newparts of the office and creating procedures for a scaling business)as well as small (e.g.thenever-endingfight to stay organized).As the face of the office, youwillbe responsible forensuring teamshavethe supplies, spaces, and experiences they need to deliver on our mission.Additionally,you’llbe deeply embedded in recruiting operationsandonsite coordinationfor externalguests, andwillprovide light administrativesupport. This role could make sense for you if: You thrive in a fast-paced, startup environment and enjoy wearing many hats You love thinking about thelittle thingsthat othersdon’trealize makea big difference(hiding a cable here, adding a sign there...) You havestrong communicationand organizational skills, and are comfortable working both independently andwith others You enjoy interacting with people and creating a welcoming, professional environment You’reproactive and take ownership without needing direction You have strong judgment when handling sensitive or confidential information You’refamiliar with the San Francisco area and local vendors/resources Responsibilities: Own day-to-day operations of the San Francisco office Maintain a cleanand well-functioning workspace Manage office supplies, equipment, and vendor relationships Build and improve systems for office operations, onboarding, and vendor management Partner with IT on onsite setup, equipment, and installations Maintain office security protocols and ensure safe handling of company assets Serve as the main point of contact at the front desk Greet and check in all visitors, candidates, and external partners Plan and host events both internally and for external visitors/investors Ensure a seamless and professional onsite experiencefor candidates Monitor the facilities and coordinate repairs/requests with building management Bepreparedtocoordinate future office moves Provide light calendar management and scheduling supporttoourSF lead Partner withRecruiting onlogisticsforonsite candidates Help foster a positive, engaging, and high-energy office culture Minimum Requirements: Proven experience as an office manageror coordinator, including in a startup environment (aerospace or defense a plus) Strong experience serving in a multi-pronged role requiring ability to seamlessly switch gears at a moments’ notice Experience managing facilitylogistics; preferably with new office/location move-ins and rollouts Exceptional organizational and multitasking skills with a keen attention to detail Strong communicationand interpersonal skills, with the ability to interact with individuals at all levels Proficient in office software and productivity tools (Microsoft Office suite) Demonstrated ability to take initiative, work independently, and handle sensitive information [BONUS]Familiarity with San Francisco vendors, services,transportation, etc. Why CHAOS? Health Benefits: Medical, dental, and vision benefits 100% paid for by the company Additional benefits: 401k (+ 50% company match up to 6% of pay), FSA, HSA, life insurance, and more Our Perks: Free daily lunch, ‘No meeting Fridays’, unlimited PTO, casual dress code Compensation Components: Competitive base salaries, generous pre-IPO stock option grants, relocation assistance, and (coming soon!) annual bonuses Team Growth: 250 employees and counting across 5 global offices Salary Range: $100,000 - $130,000 The stated compensation range reflects only the targeted base compensation range and excludes additional earnings such as bonus, equity, and benefits. If your compensation requirements fall outside of the range, we still encourage you to apply. The salary range for this role is an estimate based on a range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Recruiting Agencies: CHAOS Industries does not accept unsolicited resumes or outreach. Unsolicited submissions will not be reviewed or compensated. #LI-onsite #J-18808-Ljbffr