Administrative Assistant

Admin AssistantMachinify is a leading healthcare intelligence company with expertise across the payment continuum, delivering unmatched value, transparency, and efficiency to health plan clients across the country. Deployed by over 85 health plans, including many of the top 20, and representing more than 270 million lives, Machinify brings together a fully configurable and content-rich, AI-powered platform along with best-in-class expertise. We're constantly reimagining what's possible in our industry, creating disruptively simple, powerfully clear ways to maximize financial outcomes and drive down healthcare costs.We're looking for a warm, organized, and proactive Admin Assistant to be the heartbeat of our Dallas office. You'll be the first face visitors and employees see, keep daily operations running smoothly, and make sure every detail — from conference rooms to coffee stations — is handled with care. If you love a role where no two days are exactly the same and where your reliability truly matters, this is for you.Front Desk & Guest ExperienceGreet every visitor with a warm welcome — introduce yourself, offer a beverage, and notify their host promptlyServe as the first point of contact for calls, walk-ins, and general inquiriesManage visitor badges and ensure compliance with onsite security protocolsEscort guests to conference rooms and keep them comfortable throughout their visitDaily Office OperationsOpen the office each morning: check conference rooms, restock snacks/beverages, prep coffee when guests are expected, and review the day's scheduleMonitor supply levels throughout the day and place orders or restock from storage as neededCoordinate vendor services including cleaning, maintenance, and deliveriesOversee incoming and outgoing mail, packages, and courier shipmentsKeep shared spaces — kitchens, conference rooms, phone rooms — clean and presentable at all timesComplete end-of-day closing duties: reset all rooms, power down equipment, log hours, and set Slack status to AwayAdministrative & Executive SupportAssist with scheduling onsite meetings, booking conference rooms, and coordinating team eventsPrepare meeting materials, agendas, and light note-taking when neededSupport executives and team leads with general administrative tasks and ad hoc requestsProcess invoices, purchasing requests, and office-related expensesMonitor Slack and respond to messages promptly throughout the dayFacilities & Employee SupportAct as the point of contact for facilities issues: IT tickets, building services, and repair requestsHelp coordinate onsite trainings, leadership visits, and employee engagement activitiesAssist with new hire onboarding logistics — badges, seating, and equipment setupEnsure compliance with health, safety, and security protocols at all timesWhat You Bring1–3 years of experience in reception, office coordination, or customer-facing administrative workWarm, polished, and professional — you make people feel welcome the moment they walk inHighly organized with strong attention to detail and the ability to manage multiple priorities at onceProactive mindset: you anticipate what needs to be done and act on it without waiting to be askedComfortable with Microsoft Office, Google Workspace, Slack, and modern office toolsExperience in healthcare, health tech, or regulated environments is a plus — but not requiredAble to work 100% onsite in Dallas, TXWhat We OfferTop Medical/Dental/Vision offeringsFSA/HSATuition reimbursementCompetitive salary, 401(k) with company matchAdditional health and wellness benefits and perksFlexible and trusting environment where you'll feel empowered to do your best workThe salary for this position is based on an array of factors unique to each candidate: Such as years and depth of experience, set skills, certifications, etc. We are hiring for different levels, and our Recruiting team will let you know if you qualify for a different role/range.Pay range: $30-$35 per hour.Equal Employment Opportunity at Machinify We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace. Machinify is an employment at will employer. We participate in E-Verify as required by applicable law. In accordance with applicable state laws, we do not inquire about salary history during the recruitment process. If you require a reasonable accommodation to complete any part of the application or recruitment process, please let our recruiters know. See our Candidate Privacy Notice at: