Project Administrative Assistant

Job Description

Job Description

We are looking for a Project Administrative Assistant to support a contract assignment in Lompoc, California. This part-time opportunity focuses on coordinating client-facing administrative and field support activities that help individuals move toward stable housing and continued community engagement. The role combines office coordination, documentation, outreach support, and service navigation in a fast-moving environment, with work taking place primarily in the field.

Responsibilities:

• Build rapport with individuals in the community through mobile outreach efforts and help connect them with available housing and support programs.

• Organize client information, complete intake-related documentation, and maintain accurate case records and data entry across required tracking systems.

• Assist with developing and updating individualized support plans by gathering information, monitoring progress, and documenting next steps.

• Coordinate applications, identification documents, benefits paperwork, and other administrative tasks that help clients access housing and essential services.

• Provide practical support during the housing process, including scheduling, appointment coordination, move-in preparation, and follow-up communication.

• Work closely with landlords, service agencies, healthcare partners, and community stakeholders to address issues that may affect successful placement and housing stability.

• Respond to urgent client needs by helping connect individuals with crisis resources, transportation assistance, and time-sensitive community services.

• Participate in team meetings, case reviews, trainings, and cross-functional partner discussions while maintaining professionalism, confidentiality, and clear communication.

• Experience in administrative support, office coordination, or client service environments.
• Ability to manage data entry, maintain organized records, and handle documentation with strong attention to detail.
• Comfortable answering inbound calls, supporting front-desk or receptionist-style duties, and communicating clearly with diverse audiences.
• Strong interpersonal skills with the ability to work effectively with clients, community partners, and internal teams.
• Capable of balancing field-based responsibilities with administrative follow-through in a changing work environment.
• Sound judgment in handling sensitive information with discretion and appropriate confidentiality.
• Flexibility to work a part-time schedule that may occasionally include evenings or weekends based on program needs.