Poperty Administrator

Job Description

Job Description

Job Title: Property Administrator

Job Summary

We are seeking a detail-oriented Property Administrator to support the daily operations of residential, commercial, or mixed-use properties. This role is responsible for administrative coordination, tenant communication, lease and file management, vendor scheduling, and assisting with property-related financial and operational tasks. The ideal candidate is organized, customer-service focused, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide administrative support to the property management team.
• Serve as a point of contact for tenants, responding to questions and service requests in a professional and timely manner.
• Maintain tenant files, lease documentation, correspondence, and property records.
• Assist with lease administration, renewals, move-ins, and move-outs.
• Coordinate maintenance requests and follow up with vendors, contractors, and tenants.
• Prepare reports, notices, and general property-related communications.
• Support accounts receivable and payable processes, including rent tracking, invoice processing, and recordkeeping.
• Monitor office supplies, maintain organized filing systems, and ensure accurate data entry in property management software.
• Help ensure compliance with company policies, lease terms, and applicable regulations.
• Assist with scheduling property inspections, meetings, and vendor appointments.

Qualifications

• Previous administrative, property management, or real estate support experience preferred.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite and property management software is a plus.
• Ability to handle sensitive information with professionalism and confidentiality.
• Customer-service mindset and strong problem-solving skills.
• High school diploma required; associate’s or bachelor’s degree preferred.

• Experience managing residential, commercial, or mixed-use properties in a detail-oriented property management environment.
• Working knowledge of HUD and LIHTC compliance requirements and related documentation practices.
• Ability to handle tenant relations, lease administration, and occupancy matters with attention to detail and sound judgment.
• Strong organizational skills with the ability to manage multiple priorities across property operations and compliance tasks.
• Experience coordinating maintenance activities, inspections, and vendor relationships.
• Clear written and verbal communication skills for interacting with residents, tenants, vendors, and internal teams.
• Proficiency with standard property management systems and administrative reporting tools.