Clinical Staff Coordinator - Per Diem, Nights 7p-7a, Nursing Administration, Atlantic Health Overlook Medical Center

Job Description

Responsibilities

• Perform daily staffing for all bedded units.
• Track and assign the Float Pool staff to the appropriate units
• Maintain all staffing sheets/ census and 1:1 assignment
• Call each nursing unit to verify staffing every 4 hours
• Take all sick calls/ unexcused absence for staff in house (Nursing Units only)
• Ensure that these sick calls are entered into API
• Call/ notify the unit of sick call
• Enter and update staffing changes for all bedded nursing units in API
• Track all census information for (3) three shifts
• Track/ document cancellation of Float Pool/ Bedded unit staff
• Maintain holiday schedule for Float Pool staff, and assign holidays when necessary
• Work with Float Pool staff to cover in house needs.
• Identify hard to fill roles and take the proactive actions to fill those shifts
• Send out a Broadcast message to staff if needed using Trusted app
• Provide feedback to Float Pool manager about float staff when needed
• Assist new Float Pool staff with API self-scheduling as needed
• If census is high cancel Float Pool staff 2 hours before the start of their shift
• Balance and maintain appropriate staff in the Float Pool in accordance with Float Pool Management
• Organizes and prepares work schedules for Float Pool employees to ensure coverage and availability.
• Verify hours worked for all agency staff
• Maintain and fax agency time sheets to appropriate agency if needed
• Maintain all private duty records and sign in sheets.
• Maintain and track all mandatory training requirements for agency staff
• Research discrepancies with Agency billing and Accounts Payable
• Track and complete all agency invoices
• Complete agency payroll in Magnet and API when appropriate
• Maintain and track all the bedded units' statistics for New Jersey Department of Health.
• Post all statistics on the New Jersey state web site
• Post all appropriate unit staffing numbers on all units
• Communicate tardy and early swipes for all Float Pool Staff to management
• Verify all Float Pool staff are fulfilling their required shifts
• Verify Float Pool staff swipes in to correct cost center
• Deal with complaints and questions regarding payroll from employees and upper management
• Investigate and resolve any discrepancies in payroll for some Bedded Units
• Maintain daily/monthly schedule changes for all Nursing Units.
• Assist managers and coordinators with payroll (API) when necessary
• Assist Unit Associate/ Assistant Nurse Manager with deceased patient form
• Assist Funeral home with necessary paperwork for the removal of deceased patients
• Contact Case Management when deceased patients are not removed in a reasonable time
• Contact attending and pronouncing physician if paperwork is not completed
• Maintain all deceased patient paperwork
• Contact and fax all paperwork to Lab if patient's family request an autopsy
• Follow up with family members if autopsy paperwork is not completed in a timely manner
• Document deceased patients on hold for Sharing Network

Requirements:

• Must be reliable and dependable.
• Knowledge of Staffing/ Scheduling/ Microsoft Excel
• Excellent communication and interpersonal skills
• Knowledge of Scheduling/ Payroll software
• Experience with Staffing or similar position
• Must be able to keep data confidential.
• Able to work under stressful situation.
• Must be extremely organized.

Qualifications

Education Requirements:

• Bachelor's Degree Preferred

About Us

At Atlantic Health, our promise to our communities is; anyone who enters one of our facilities will receive the highest quality care delivered at the right time, at the right place, and at the right cost. This commitment is also echoed in the respect, development and opportunities we give to our more than 22,000 team members. Headquarters in Morristown, New Jersey, we are one of the leading non-profit health care systems in the nation. Our facilities and sites of care include:

• Atlantic Health Morristown Medical Center, Morristown, NJ
• Atlantic Health Overlook Medical Center, Summit, NJ
• Atlantic Health Newton Medical Center, Newton, NJ
• Atlantic Health Chilton Medical Center, Pompton Plains, NJ
• Atlantic Health Hackettstown Medical Center, Hackettstown, NJ
• Atlantic Health Goryeb Children's Hospital, Morristown, NJ
• Atlantic Health CentraState Healthcare System, Freehold, NJ
• Atlantic Medical Group
• Atlantic Visiting Nurse
• Atlantic Mobile Health
• Atlantic Rehabilitation

We have more than 900 community-based healthcare providers affiliated through Atlantic Medical Group.

We have received awards and recognition for the services we have provided to our patients, team members and communities. Below are just a few of our accolades:

• Chosen for 17 years by Fortune as one of the magazine's "100 Best Companies to Work For."
• Atlantic Health Morristown and Atlantic Health Overlook Named by Newsweek as two of the "World's Best Hospitals" in 2026.
• Atlantic Health Morristown and Atlantic Health Overlook ranked within the top three hospitals in New Jersey by U.S. News & World Report's 2025-2026 Best Hospital rankings.
• Atlantic Health scored four "A" grades by The Leapfrog Group in its Fall 2025 Hospital Safety Grades, performance measures reflecting errors, accidents, injuries and injections, as well as systems hospitals have in place to prevent harm.
• Atlantic Health Morristown and Atlantic Health Overlook are New Jersey's only hospitals to be named among America's 50 Best hospitals by Healthgrades in 2026.
• Named by Becker's Healthcare as one of the "165 Top Places to Work in Healthcare 2026.
• Atlantic Health Morristown, Atlantic Health Overlook, Atlantic Health Chilton and Atlantic Health Newton all Forbes Top Hospitals for 2026.
• Named by Newsweek as one of America's Greatest Workplaces for Inclusion & Diversity 2025.
• Atlantic Health rated LEVEL 9 - 2025 CHIME Digital Health Most Wired.

Named one of America's 50 Best Hospitals by Healthgrades, a World's Best Hospital by Newsweek and recognized as a Best Regional Hospital in the NY Metro area by U.S. News & World Report. Our Atlantic Neuroscience Institute is the region's leader in neuroscience care. A hub for the New Jersey Stroke Network, we offer a broad range of advanced neurological, neurosurgical and neurodiagnostic services. We are also certified as a Level IV Epilepsy Center and home to the Gerald J. Glasser Brain Tumor Center, where more brain tumor surgeries are performed than anywhere else in New Jersey. Our CyberKnife program is the largest and most experienced in the state. We also have a satellite emergency department in Union, NJ, which treats about 40,000 emergency cases each year. Committed to providing exceptional care, Overlook Medical Center has achieved the prestigious Magnet recognition. This designation from the American Nurses Credentialing Center is the highest national honor for nursing excellence. What's more, Overlook Medical Center has advanced certification from The Joint Commission for perinatal care and is designated an Advanced Comprehensive Stroke Center. Additional Joint Commission-certified services include behavioral health care, spine surgery, wound care, and primary care medical home (PCMH). Atlantic Health offers a competitive and comprehensive Total Rewards package that supports the health, financial security, and well-being of all team members. Offerings vary based on role level (Team Member, Director, Executive). Below is a general summary, with role-specific enhancements highlighted: Team Member Benefits

• Medical, Dental, Vision, Prescription Coverage (2