Administrative Assistant

Our client is seeking a highly organized and professional Administrative Assistant to provide temporary coverage for an Executive Assistant who will be on extended leave through October.


The ideal candidate will quickly step into a fast-paced administrative environment, providing support to senior leadership while managing a variety of administrative and coordination responsibilities.



Key Responsibilities

• Manage complex calendars, scheduling, and meeting coordination for leadership team members.
• Coordinate domestic and occasional international travel arrangements, including itineraries, accommodations, and logistics.
• Support board-related activities, including meeting preparation, agenda development, materials distribution, and coordination with board members.
• Serve as a liaison between executives, board members, vendors, and internal stakeholders.
• Assist with confidential correspondence, reports, presentations, and other administrative documents.
• Coordinate vendor communications and maintain productive working relationships with external partners.
• Track deadlines, appointments, and action items to ensure timely follow-up.
• Organize meetings, events, and special projects as assigned.
• Maintain confidentiality and professionalism while handling sensitive information.
• Provide general administrative support to leadership and other team members as needed.

• Minimum of 1+ years of administrative support experience; executive support experience preferred.
• Strong calendar management and scheduling experience.
• Experience coordinating travel arrangements and meeting logistics.
• Excellent organizational and time management skills with strong attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Professional demeanor with the ability to interact effectively with executives, board members, and external partners.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Demonstrated ability to maintain confidentiality and handle sensitive information appropriately.

• Experience supporting senior executives or leadership teams.
• Previous exposure to board meeting coordination and board communications.
• Experience working with vendors and external stakeholders.
• Strong problem-solving abilities and a proactive approach to administrative support.

• Monday - Friday schedule, 8:30 a.m. - 5 p.m.
• $45k - $55k, based on experience
• Weekly pay during contract with FGP
• FGP offers contract employees benefits including minimum essential coverage insurance, a fixed indemnity plan and a 401k retirement plan once eligibility requirements are met