Business Coordinator - Executive & Leadership Support

Act as a strategic enabler to senior leaders across AstraZeneca's Biopharmaceuticals Business Unit, operating within a shared, function-agnostic support model. This role moves beyond traditional administration toward prioritization judgement, stakeholder coordination, and leadership-team effectiveness — leveraging digital tools and AI-augmented ways of working to minimize tactical workload and maximize high-value contribution.

You will support connectivity across a complex global matrix, ensuring leadership time and energy are directed toward the highest-impact activities that accelerate our pipeline and deliver for patients.

Key Responsibilities

Strategic Leadership Support

• Prioritization & Scheduling — Apply sound judgement within agreed frameworks to diary architecture, meeting cadence, and agenda design, ensuring leadership time is protected for strategic priorities
• Operational Rhythm Coordination — Coordinate the operating rhythm of supported leadership teams: managing governance cadences, tracking follow-through on actions, and supporting the balance of time across strategy, performance, and culture
• Issue Identification & Escalation — Identify emerging issues, stakeholder sensitivities, and scheduling conflicts; resolve within scope or escalate with context and recommendation
• Cross-Functional Coordination — Navigate cross-team, cross-region, and cross-business-unit dynamics; support alignment by coordinating across teams and functions

Communication & Stakeholder Management

• Executive Communications — Manage sensitive and escalated communications on behalf of supported leaders; collate and organize information for leadership use
• Relationship Stewardship — Act as a professional, senior point of contact internally and externally, exercising discretion and diplomatic judgement
• Information Architecture — Own governance and architecture of collaboration platforms (Teams, SharePoint, shared drives) to enable seamless knowledge flow within and across teams.

Project Coordination & Special Initiatives

• Ad-Hoc Project Leadership — Lead or coordinate special projects on behalf of supported leaders, scoping requirements, managing timelines, and delivering outcomes (e.g., designing and scheduling AI upskilling programs for the team, coordinating cross-functional workshops, or piloting new ways of working)
• Event & Forum Strategy — Design and deliver stakeholder experiences for congresses, leadership offsites, and team forums — from concept through logistics to post-event follow-through
• Complex Travel & Contingency Planning — Lead multi-leg, multi-region travel planning with proactive contingency management for supported leaders

Operational Excellence & Finance

• Procurement & Financial Escalations — Manage exceptions, escalations, and non-standard processes in procurement and financial administration; flag budget risks to leaders
• Onboarding & Team Experience — Design personalized onboarding journeys for new joiners, structured offboarding for leavers, and curated experiences for visitors
• Continuous Improvement — Identify and implement process efficiencies; champion adoption of AI tools, automation, and digital-first practices to elevate the support function

Qualifications & Experience

Essential

• Substantial experience providing executive-level support in a complex, global, or matrixed organization — pharmaceutical or life-sciences sector strongly preferred
• Demonstrated ability to exercise sound judgement, manage competing priorities, and operate effectively with appropriate supervision at senior leadership level
• Advanced proficiency in Microsoft 365 (Outlook, Teams, SharePoint, PowerPoint, Excel); confident adopting new digital and AI-enabled productivity tools
• Exceptional written and verbal communication skills with the ability to present information clearly and concisely
• Proven track record of stakeholder coordination across multiple geographies, cultures, and levels of seniority
• High tolerance for ambiguity; comfortable operating in fast-paced, evolving environments

Desirable

• Experience working within a shared or pooled support model
• Familiarity with AI-augmented workflows (e.g., Copilot, automation tools, intelligent scheduling)
• Project coordination capability — able to support initiatives with defined timelines and outcomes
• Commercial or scientific literacy relevant to the biopharmaceutical industry
• Experience contributing to change or transformation within a support function

Competencies

• Strategic Prioritization — Understands the bigger picture; makes sound judgement calls on time and resource allocation within agreed parameters
• Influencing & Collaboration — Navigates complex stakeholder landscapes; builds trust and supports outcomes across organizational boundaries
• Proactive Ownership — Identifies emerging needs and risks; acts within scope or escalates with context
• Digital & AI Fluency — Embraces technology as an enabler; actively seeks opportunities to automate and streamline
• Discretion & Integrity — Handles sensitive information with absolute professionalism
• Adaptability & Resilience — Thrives in ambiguity; maintains effectiveness and composure through change and complexity

Ways of Working

This role operates within AstraZeneca's hybrid model — on-site a minimum of three days per week to enable the connection, pace, and visibility that executive support demands. Flexibility is balanced with the expectation of presence during high-impact leadership moments. The role sits within a function-agnostic shared model, meaning you will collaborate closely with a community of Business Coordinators to share best practice, provide resilience cover, and drive collective standards.

Why AstraZeneca?

Join at a moment of extraordinary growth and ambition. This is not a traditional PA role — it is a career in strategic business enablement at one of the world's leading biopharmaceutical companies. You will work at the heart of leadership operations, empowered to develop your judgement, broaden your influence, and contribute to our mission of delivering life-changing medicines. We invest in your development, value your contribution, and recognize the critical role you play in our success.

The annual base pay for this position ranges from $69,700.00 - $104,550.00 USD Annual. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours. Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. In addition, our positions offer a short-term incentive bonus opportunity; eligibility to participate in our equity-based long-term incentive program (salaried roles), to receive a retirement contribution (hourly roles), and commission payment eligibility (sales roles). Benefits offered included a qualified retirement program [401(k) plan]; paid vacation and holidays; paid leaves; and, health benefits including medical, prescription drug, dental, and vision coverage in accordance with the terms and conditions of the applicable plans. Additional details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

AstraZeneca is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Date Posted

Closing Date

Our mission is to build an inclusive environment where equal employment opportunities are available to all applicants and employees. In furtherance of that mission, we welcome and consider applications from all qualified candidates, regardless of their protected characteristics. If you have a disability or special need that requires accommodation, please complete the corresponding section in the application form.