Executive Assistant

Do you want to work in a place with a strong “why,” with core values that aren’t just platitudes? Do you want to work in a company where you are not lost in the mix, but a valued contributor? Do you have passion and creativity that you want to share? At Glavé & Holmes Architecture, we know that employees are our greatest investment, which is why we have created a special place to work.

YOU:

• Love to help others.

• Roll up your sleeves and tackle projects with eagerness.

• Are proactive and want to make things better.

WE:

• Aren't afraid to make mistakes and learn from them.

• Care more about values and work ethic than your experience.

• Believe great architecture can elevate the human spirit.

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Position Overview

The Executive Assistant plays a central role in supporting the firm’s leadership and ensuring the smooth day-to-day operation of the office. The ideal candidate is highly organized, proactive, detail-driven, and comfortable working in a fast-paced, creative environment where priorities shift and collaboration is essential.

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Key Responsibilities

Executive Support

• Manage calendars, schedule meetings, and coordinate travel for firm principals and senior leadership.

• Assist with correspondence, presentations, reports, and meeting materials.

• Maintain confidentiality and handle sensitive information with discretion.

• Assist with expense report creation and credit card receipt management.

• Assist with preparing meeting minutes.

• Assist with preparing AIA Contract documents, working with the Project Managers.

Office & Team Support

• Help maintain an organized, efficient office environment.

• Support onboarding of new staff. • Assist with the coordination of internal meetings or events.

• Assist with maintaining digital and physical filing systems, including project archives.

• Track office supply inventories and oversee purchasing of office materials.

• Contribute to improving internal processes and workflows.

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Qualifications

• 3–5 years of experience in an administrative, project coordination, or executive support role; experience in the architecture, engineering, construction, or design field is a strong plus.

• Strong organizational and time-management skills with the ability to juggle multiple priorities.

• Excellent written and verbal communication skills.

• Proficiency with Microsoft Office Suite; familiarity with Adobe Creative Suite, Deltek Ajera, and AIA is beneficial.

• Ability to work independently, anticipate needs, and solve problems proactively.

• Professional demeanor, strong interpersonal skills, and a collaborative mindset.

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Preferred Attributes

• Interest in architecture, design, or the built environment.

• Comfort working with creative teams and adapting to evolving project needs.

• A sense of initiative and ownership over tasks and processes.

• Ability to maintain calm and clarity under pressure.

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Benefits

• Competitive salary and benefits package.

• Opportunities for professional development and growth within the firm.

• Collaborative, design-focused work environment.

• Exposure to a wide range of people and opportunities.