Program Specialist

Program SpecialistHelp Program Support: Provides support to programmatic matters related to the daily successful operation of Education services in the Medical Center. Participates collaboratively in developing strategies for the service to meet its goals and mandates in efficient and effective ways, ensuring alignment with Medical Center strategic initiatives. The PS has a primary responsibility to a required education program such as the PMDB Program. The PS will fulfill the duties outlined in the program directive or guidelines. The PMDB Coordinator supports the Prevention and Management of Disruptive Behavior (PMDB) program by helping implement policies, training, and procedures that promote safety for our Veterans, staff, and visitors. The coordinator works with facility leadership and interdisciplinary teams to assess risks, respond to disruptive behavior concerns, track program activities, and ensure staff are prepared to prevent and manage workplace violence or behavioral incidents. The incumbent drives the program and provides training for the staff at the medical center and the five Community Based Outpatient Clinics (CBOC) on the assessed PMDB training needs. Training Affiliation Agreements: Facility expert in all facets of negotiating, initiating, developing, coordinating, reviewing and follows to completion, all inter-service and intra-service federal and nonfederal Training Affiliation Agreements/Memorandum of Understanding (TAA/MOU). Negotiates, initiates, develops and follows to completion, renewals of these agreements and develops amendments thereto as needed. Manages the process from the Education Department perspective for scholarships and tuition reimbursement, which includes completion of appropriate documentation requesting payment; ensuring presence of appropriate supporting documents from requesting staff; submitting for leadership approval and signature; submission to Finance Department for payment; and recording/tracking amount paid and impact on the budget; and providing process education to the applicants each semester. Administrative Management: Manages the proficiency process for the registered nurses in the department. Tracks proficiency due dates, notifies staff of pending due date, provides appropriate forms for staff utilization, and ensures data is correct (Grade/Step). Provides communication reminders to staff to ensure leadership has adequate time to contribute/approve before the due date. Creates end of year performance award tracking for reporting to Human Resources. Creates and maintains tracking/reporting system for other human resource utilization reports. Resource Management: Serves as the Contracting Officer Representative (COR) for programs within the Education Department. Serves as the technical liaison between contractors and the Contracting Officer. Monitors, reviews, and determines whether the contractor's performance follows terms and conditions of the contract specifications and inspects all work for full compliance with contract requirements. Notifies the Contracting Officer of violations of labor standard provisions, work that does not comply with contract requirements, and if contractor fails to remove, correct, or replace rejected work. Assists the contracting officer and Education Chief in matters related to contract requirements and contract administration (i.e., coordinates with the contracting officer on proposals for contractor work not specified in the basic request for negotiations) and provides cost estimates for breakdown to determine the most economical methods to provide services. Resolves disputes, implements changes and interprets regulations and contract specifications.Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: 7:30 am to 4 pm Monday through Friday Virtual: This is not a virtual position. Position Description/PD#: Program Specialist/ PD094450 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized