Office Clerk

CANDIDATE RESPONSIBILITES:
Email Daily.
Process Administrative Fine FedEx
Weekly/biweekly Maintain LOGS,
Monthly Travel Record all travel Updates/Log
Work Force = Update director change, email change, ect.
Clearing House = Look up BGS to assist Specialist & Supervisor
HHS Summary Report = This report is due on the 1st of every month
Law Enforcement Report = Law Enforcement inquire report for Family/ Daycares information
Screen and transfer Calls.
Maintain Documents & Log System on Share Drive Up to Date.
Voicemail & Emails check throughout the day.
Complaint Intake.
Prioritize work assignments as required.
Interview Packets, Schedule meeting room
Providers Training Certificates, Register List Meeting minutes, (assign by Supervisor)

KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of general office procedures and practices.
Knowledge of correct grammar usage.
Knowledge of basic arithmetic.
Ability to prepare reports and correspondence.
Ability to plan, organize and coordinate work activities.
Ability to develop and implement office procedures.
Ability to follow instructions.
Ability to review data for accuracy and completeness
Ability to perform basic arithmetical calculations
Ability to communicate effectively.
Ability to establish and maintain effective working relations with others.

Skill - Required / Desired - Amount of Experience
Ability to speak and understand English and communicate effectively - Required
Professional business office experience - Required - 2 Years
Experience using Microsoft Office, including Outlook and Excel - Required - 2 Years
Experience with travel management - Required - 1 Years
Experience preparing reports and correspondence - Required - 1 Years
Experience scheduling meeting rooms and take meeting minutes - Required - 1 Years
Experience with answering and transferring calls - Required - 6 Months
Experience with FedEx - Required - 6 Months
Excellent organizational and time management skills - Required
Experience working with Work Force systems - Highly desired
Experience working with client Clearinghouse - Highly desired

Notes:
Onsite
M-F, 8-5PM

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status