Clerical/Admin - Administrative Assistant

Job Description The Administrative Specialist will provide administrative support to the Department of Theatre department and UT Theatre faculty, staff, and students. This position is the departmental resource for Human Resources/Payroll providing guidance on HR policies and procedures, as well as liaising with the College of Arts and Sciences HR team and campus partners on HR and payroll matters. Responsibilities Under the guidance of the Business Manager, assists bi-weekly and monthly staff with submitting their time and leave entries before required Payroll deadlines. Assists the Business Manager with HR hiring documents and personnel changes. Assists the Department Head and Business Manager with the timely preparation and submission of tenure and promotion dossier documents, faculty leave documents, and requests for faculty appointments. Assists the scholarship committee as needed with collecting and managing scholarship applications and works with Financial Aid to ensure funds are distributed to students each term. Assists business manager with distributing information to the graduate students concerning their stipends, fellowship allocations, tuition central fee waivers, and student health insurance. Assists the Associate Department Head with overrides for student registration, department's academic timetables, teaching schedules, and declarations for majors, minors, and concentrations. Maintains files and recordkeeping for the department. Performs general office duties for Theatre's Administrative Office, including answering the main department phone and welcoming visitors and guests; managing the department's mail and packages; and providing assistance with preparing meeting or event spaces as needed. Acts as Theatre's point of contact with Parking Services and Facilities Services for its main administrative office in Mcclung Tower. Assists Theatre faculty and staff with other administrative office needs as directed. Qualifications Required Qualifications Education: High school diploma Experience: 2 years of office or customer service experience Knowledge, Skills, Abilities: Microsoft Office and Adobe skills. Ability to communicate effectively verbally and in writing with various constituencies, including faculty, staff, students and partners in other campus units. Ability to prioritize multiple tasks and to shift priorities to meet pressing needs. Excellent time management skills. Ability to work independently and as part of a team. Ability to be flexible and adaptable. Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status. Preferred Qualifications Education: Associate degree Experience: 1 year of office or customer service experience Knowledge, Skills, Abilities: Knowledge of UT policies, especially Fiscal and HR policies. Knowledge and experience with: DASH, Banner, Argos, lnterfolio, and/or Scholarship Manager Work Location Location: Knoxville, Tennessee Onsite Compensation And Benefits UT market range: MR05 Anticipated hiring range: $37,000 - $42,000 Find more information on the UT Market Range structure here Find more information on UT Benefits here About The Department The mission of the University of Tennessee, Knoxville Department of Theatre and the Clarence Brown Theatre Company is to educate artist, scholars, and creative citizens through rigorous undergraduate and graduate training fully integrated with the work of a professional theatre residence.Together, we combine academic study, creative research, and hands‑on professional practice to prepare students for meaningful lives and careers grounded in artistic excellence, ethical responsibility, and broad access to opportunity. About Us The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees—the Volunteers—who uphold the university’s tradition of lighting the way for others through leadership and service. UT Knoxville offers over 900 programs of study across 14 degree‑granting colleges and schools. As Tennessee’s flagship land‑grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy’s largest multidisciplinary laboratory, Oak Ridge National Laboratory. The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service. UT Knoxville considers its employees its number one asset. With values that focus on work‑life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top‑tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone. The university holds a strong commitment to its land‑grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as “Best Employer for New Graduates,” “One of America’s Best Large Employers,” and “Best Workplace for Women,” and has been designated as “Best Place for Working Parents” by Forbes Magazine. #J-18808-Ljbffr