Virtual Executive Assistant - Healthcare Administration

University Hospitals

Location: Remote (United States)

Job Type: Full-Time

Department: Executive Administration

Schedule: Monday–Friday, Standard Business Hours

Compensation: $95,000 – $135,000 annually, based on experience, qualifications, certifications, and geographic location. Additional performance bonuses and executive support incentives may apply.

About University Hospitals

University Hospitals is committed to delivering exceptional patient care, advancing medical innovation, and supporting healthier communities through compassionate service and operational excellence. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership in a fast-paced healthcare environment.

This remote opportunity is ideal for a professional who thrives in a collaborative setting, demonstrates strong communication skills, and can effectively manage executive priorities while maintaining confidentiality and professionalism.

Position Summary

The Executive Assistant will provide comprehensive administrative and operational support to executive leadership. This role requires exceptional calendar management, communication, problem-solving, project coordination, and organizational skills. The ideal candidate will be experienced in supporting C-suite or senior-level executives in healthcare, hospital systems, corporate, or administrative environments.

The Executive Assistant will serve as a key liaison between executives, internal departments, healthcare professionals, vendors, and external stakeholders while ensuring seamless day-to-day operations.

Key Responsibilities

• Manage complex executive calendars, appointments, meetings, and travel arrangements.
• Coordinate virtual meetings, conference calls, presentations, and executive events.
• Prepare reports, presentations, spreadsheets, agendas, meeting minutes, and executive correspondence.
• Screen and prioritize emails, phone calls, and requests with professionalism and discretion.
• Support executive leadership with project coordination, operational tasks, and deadline management.
• Maintain confidential records, documents, and sensitive information in compliance with organizational policies.
• Collaborate cross-functionally with departments including Human Resources, Finance, Operations, Clinical Leadership, and Administration.
• Track action items, follow-ups, and deliverables to ensure timely completion.
• Assist with budgeting, expense reports, invoice processing, and procurement coordination.
• Organize digital filing systems and maintain accurate administrative documentation.
• Support workflow improvements and administrative process optimization.
• Handle multiple priorities simultaneously in a fast-paced remote work environment.
• Provide exceptional customer service to internal and external stakeholders.
• Perform additional administrative duties and special projects as assigned.

Required Qualifications

• Bachelor’s degree in Business Administration, Healthcare Administration, Communications, or related field preferred.
• Minimum 3–5 years of experience as an Executive Assistant, Administrative Assistant, Senior Administrative Coordinator, or related role.
• Experience supporting senior leadership, executives, directors, or C-suite professionals preferred.
• Strong proficiency in Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience using Zoom, Google Workspace, scheduling platforms, and project management tools.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Ability to maintain confidentiality and exercise sound judgment.
• Self-motivated with the ability to work independently in a remote environment.
• Strong attention to detail and problem-solving skills.
• Reliable high-speed internet connection and dedicated remote workspace.

Preferred Qualifications

• Healthcare, hospital, medical office, or healthcare administration experience.
• Experience supporting executive leadership in a remote or hybrid environment.
• Familiarity with healthcare compliance standards and administrative procedures.
• Experience with electronic records systems, reporting tools, or enterprise software platforms.

Core Competencies

• Executive Support
• Administrative Coordination
• Calendar Management
• Communication Skills
• Organizational Skills
• Project Coordination
• Microsoft Office Suite
• Remote Collaboration
• Confidentiality
• Problem Solving
• Time Management
• Data Entry
• Meeting Coordination
• Travel Coordination
• Healthcare Administration
• Customer Service
• Multi-Tasking
• Team Collaboration
• Operational Support
• Executive Communication

Compensation & Benefits

University Hospitals offers an amazing and highly competitive compensation package designed to attract top executive administrative professionals across the United States.

University Hospitals offers a competitive compensation package and comprehensive employee benefits, which may include:

• Amazing competitive salary with growth potential
• Annual performance bonuses and incentive opportunities
• Medical, dental, and vision insurance
• 401(k) retirement plan with company contribution
• Paid time off (PTO)
• Paid holidays
• Employee wellness programs
• Flexible remote work environment
• Career development and training opportunities
• Employee assistance program (EAP)
• Life and disability insurance
• Professional growth opportunities within a leading healthcare organization

Work Environment

This is a fully remote position open to qualified candidates residing within the United States. Candidates must be able to work independently, maintain productivity in a remote setting, and communicate effectively with distributed teams.

Occasional travel may be required for leadership meetings, training sessions, or organizational events.

Why Join University Hospitals?

At University Hospitals, employees are valued as essential contributors to our mission of delivering exceptional healthcare and operational excellence. We foster a culture of integrity, innovation, teamwork, and respect while providing opportunities for professional advancement and long-term career success.

Equal Opportunity Employer

University Hospitals is an Equal Opportunity Employer and considers all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic