Contract Specialist III

Position Information

The TxDOT Support Services Division is seeking a highly motivated and skilled Contract Specialist to assist in the procurement, execution and administration of highway improvement contracts for construction, renovation, repairs of TxDOT facilities, planning and management services. This position will require the individual to have extensive experience and knowledge in processing and managing requisitions and purchase orders in support of the division. The ideal candidate will demonstrate the ability to complete multiple assignments related to procurement and contract management initiatives within short time frames, while paying attention to detail, organizing and prioritizing all aspects of their work assignments.

In this role, the Contract Specialist will be responsible for managing statewide lettings, contract development and execution of contracts and oversight of requisitions, purchase orders, payments, change orders, vendor performance, issues, escalations and contract closeouts. TxDOT offers a complete benefits package to their employees, promotes a work life balance, and holds the safety of their employees at a very high standard.

Work Location: 6230 E Stassney Lane, Austin TX 78744

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Position Description

Performs highly complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties:

• Analyzes, interprets legislation and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations.
• Assists in researching and making recommendations concerning contract administration systems.
• Assists with recommending policy and/or procedure changes and solutions.
• In a division: Administers a statewide contract program to include reviewing proposals/work orders, issuing work orders, monitoring dollars allocated and spent under contracts
• Makes presentations at local, state and federal levels.
• Researches state and federal statutes and opinions, Department policies and previous contracts.
• Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
• Assists in developing plans for implementing new contract evaluation requirements.
• Assists in monitoring contractors' insurance certificates.
• Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.
• Composes and transmits conditional award notices.
• Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and/or reports.
• Ensures contracts are payable and meet all legal requirements.
• Executes agreements and contracts.
• Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings.
• Prepares cost analysis studies for contracts.
• Performs other job responsibilities as assigned.

Minimum Qualifications:

Education : Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis . Substitutions for Minimum Qualifications

Experience : 3 years in contract administration, administrative support, bookkeeping or accounting. (Experience can be satisfied by full time or prorated part time equivalent) Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications : Valid driver's license. This position requires driving a state vehicle.

Preferred Qualifications:

• Cert TX Contract Mgr (CTCM) or Cert TX Contract Dev (CTCD)
• Considerable knowledge of procurement, contract development, management and oversight for high dollar state contracts preferred.

Competencies:

Extensive knowledge of

• Applicable computer operating systems and relevant applications
• Auditing and investigative methods, practices and procedures
• Generally accepted accounting principles, procedures and terminology
• Contract record-keeping
• Contract billing procedures

Considerable knowledge of

• Methods and procedures used in building maintenance and repair
• Contract development and oversight
• Contract negotiation, development and management methods
• Contract writing and specifications
• Contract administration/management systems
• Applicable laws, rules, and regulations
• Legal terminology

Expert skill in

• Public relations for maintaining effective working relationships with individuals and groups, both internal and external

Proficient skill in

• Developing and giving presentations
• Analyzing and organizing business and technical data
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
• Prioritizing and organizing work assignments
• Using standard office equipment
• Preparing and maintaining confidential and sensitive records, files and reports
• Training in a classroom, office, or field environment
• Using computers and applicable programs, applications, and systems
• Monitoring contracts and procedures

Other Attributes

• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Standing-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)