Document Control Specialist - Print & Ship

Staff Assistant

At Aspirion, our mission is simple and meaningful: to help healthcare providers get paid accurately, quickly, and transparently for the care they deliver. By combining deep human expertise with advanced technology and AI, we are helping make healthcare more affordable and accessible for everyone.

We are seeking a motivated and detail-oriented Staff Assistant to join our Print & Ship team. The ideal candidate will be responsible for assisting with the printing, packaging, and shipping of documents, ensuring timely and accurate delivery of packages. This position requires strong organizational skills, the ability to multitask, and attention to detail. As a Staff Assistant, you will play a key role in supporting day-to-day operations within the Print & Ship department. You will be responsible for maintaining a HIPAA compliant, clean, and safe office space.

What you will do:

• Printing, organizing, and preparing documents for shipping
• Prepare, package, and label items for delivery to ensure accuracy and efficiency
• Maintain an organized inventory of supplies and materials for printing and shipping tasks
• Operate printing and shipping equipment, including copiers, printers, scanners and packing tools
• Manage daily inventory and ensure timely mailing of all items
• Maintain clean and organized workspace to ensure safety and productivity
• Notate accounts with tracking information
• Order mailing supplies via USPS website
• Handle incoming mail, scans and files
• Ensure HIPAA compliance as it relates to printing, documenting, storing and shredding of sensitive documents

What you will bring:

• Ability to apply a high level of attention to detail to produce clear, concise, and grammatically correct routine business correspondence
• Ability to stay organized with a strong focus on attention to detail
• Ability to problem solve, prioritize duties, and follow-through completely with assigned tasks
• Proficiency in Microsoft Word and Excel
• High School Education or GED
• Ability to work on-site in Lakeland, FL office required
• Ability to lift up to 50 lbs. required

What we would like to see:

• Healthcare knowledge preferred
• Professional office experience preferred

Core expectations:

• Demonstrate integrity and ethics in day-to-day tasks and decision making, operate effectively in the environment and the environment of the work group, maintain a focus on self-development and seek continuous feedback and learning opportunities
• Support Compliance Program by adhering to policies and procedures pertaining to HIPAA, GLBA, FCRA, and other laws applicable to business practices; this includes becoming familiar with Code of Ethics, attending training as required, notifying management when there is a compliance concern or incident, HIPAA-compliant handling of patient information, and demonstrable awareness of confidentiality obligations
• US remote-based colleagues are not permitted to work from a location outside of the United States, at any time, without prior, written approval.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. This position may be required to perform other duties. If such work becomes a permanent and regular part of the job, a new description will be prepared.

Aspirion is an Equal Opportunity Employer and does not discriminate on the basis of age, color, disability, ethnicity, marital or family status, national origin, race, religion, sex, sexual orientation, gender identity, military veteran status, or any other characteristic protected by law.