Billing & Accounts Receivable Specialist

Job Description

Job Description

Location: On-Site | Riviera Beach, FL (West Palm Beach Area)
Schedule: Monday – Friday | 8:00 AM – 5:00 PM
Salary: $60,000 – $70,000 annually

Company Overview

5th HQ Staffing is currently recruiting a growing food distribution company located in Riviera Beach, FL. Our client specializes in the procurement, storage, and distribution of food products throughout the United States and is known for its commitment to quality, efficiency, and customer service.

Position Summary

The Billing & Accounts Receivable Specialist is responsible for managing customer invoicing, accounts receivable activities, payment application, and collections. This position works closely with Operations, Logistics, Sales, and Accounting to ensure invoices are accurate, payments are properly recorded, and outstanding balances are collected in a timely manner.

Duties & Responsibilities

• Prepare, review, and issue customer invoices based on shipment activity, ensuring accuracy of products, quantities, weights, pricing, and customer terms.
• Verify billing information against supporting operational documentation, including Bills of Lading (BOLs), shipping confirmations, delivery records, and other shipment-related documents.
• Maintain accurate accounts receivable records, monitor outstanding balances, manage AR aging reports, and follow up on overdue invoices to support timely collections.
• Communicate with customers regarding invoice inquiries, payment status, billing discrepancies, and collection matters while assisting in the resolution of disputes.
• Record, apply, and reconcile customer payments against outstanding invoices, investigating and resolving payment discrepancies as needed.
• Maintain organized and accurate billing, payment, and shipment documentation to ensure records are complete, audit-ready, and easily retrievable.
• Collaborate with Operations, Logistics, Sales, and Accounting teams to ensure billing accuracy, verify shipment documentation, and resolve issues impacting invoicing or collections.
• Support month-end closing activities and assist with financial reporting requirements.
• Identify, investigate, and escalate billing, documentation, payment, or collection discrepancies to ensure timely resolution and accurate financial reporting.

Requirements

Required Qualifications

• Minimum of 2 years of experience in Billing, Accounts Receivable, Accounting, Bookkeeping, or a related financial support role.
• Strong attention to detail and a high level of accuracy.
• Experience processing invoices, applying payments, reconciling accounts, and managing collections.
• Proficiency in Microsoft Excel and ERP/accounting software systems.
• Strong organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating effectively with cross-functional teams.

Preferred Qualifications

• Experience in food distribution, food manufacturing, logistics, transportation, wholesale distribution, or inventory-based environments.
• Familiarity with shipping and transportation documentation, including Bills of Lading (BOLs).
• Experience managing AR aging reports, collections, and customer payment follow-up.
• Knowledge of inventory-related billing processes and distribution operations.