Executive Assistant to the CEO

Job Description

Job Description

INDUSTRY: Oil & Gas / Oilfield Services

LOCATION: Midland, TX

CONTEXT:  Our client is seeking a highly proactive, detail-oriented Executive Assistant to support the CEO of a growing oilfield services company. This individual will act as a true right-hand partner—owning calendar management, coordinating logistics, and ensuring the CEO stays organized, prepared, and focused on high-impact priorities.

This role requires a go-getter mentality, strong judgment, and the ability to operate with urgency, discretion, and minimal direction.

RESPONSIBILITIES:

• Schedule, coordinate, and prioritize meetings across internal and external stakeholders.
• Manage shifting priorities and protect time for key initiatives.
• Set up Microsoft Teams meetings and send invites.
• Prepare agendas, track action items, and follow up as needed.
• Book flights, hotels, rental cars, and itineraries.
• Ensure seamless travel experiences and adjust plans in real time when needed.
• Assist with personal calendar coordination and scheduling.
• Handle miscellaneous requests, errands, and time-sensitive tasks.
• Track expenses, receipts, and reimbursements.
• Assist with basic reporting and documentation.
• Anticipate needs before they arise.
• Prioritize requests and manage competing demands with professionalism.

QUALIFICATIONS:

• 3+ years of administrative experience, ideally supporting a CEO, executive, or senior leader.
• Strong organizational and time management skills.
• Ability to operate in a fast-paced, high-demand environment.
• High level of discretion and professionalism.
• Excellent communication skills (written and verbal).
• Proficiency with Microsoft Office Suite, especially Outlook and Teams.
• Resourceful, adaptable, and solution-oriented mindset.