Contract Administrator

Title: Contract Administrator

FLSA Status: Exempt

Reports To: Contract Administrator Supervisor


Effective: 2/2023

JOB SUMMARY: The Contract Administrator supports operations management activities by assisting with the preparation and review of bids and the coordination of contract execution.

ESSENTIAL JOB FUNCTIONS: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions:

• Perform assessment of contract documents to identify key areas that may require additional review.
• Maintain contract timelines, completions, and renewals.
• Prepare or facilitate any customer required reporting.
• Prepare pre-qualification documents and registrations for customers.
• Coordinate operations activities with Payroll, Billing and Customers.
• Maintain payroll and billing rates for data administration entry.
• Assist with review of union contracts and maintain union data for payroll within ERP.
• Prepare licensing and permit applications for field operations.
• Coordinate bonding requests for contracts, licensing, and permits.
• Coordinate requests for certificates of insurance.
• Coordinate storm response between Operations, Customers, Payroll, and Billing. Prepare storm rosters, rates, and reporting as requested.
• Support, actively participate, and act in accordance with Wright's culture of safety and employee ownership.
• Comply with applicable federal, state, and local laws, rules, and regulations; maintains knowledge of and follows all company policies and procedures.
• Maintain regular and punctual attendance at work and meetings.

OTHER DUTIES: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• Position may require some outside travel.
• During emergencies or natural disasters may be required to be on duty for the duration of the disaster.
• Must be open to working overtime to process workload within deadlines.

JOB REQUIREMENTS:

• 2- or 4-year degree or equivalent with a background in accounting and administration, or any combination of training or experience that provides the required knowledge, skills, and abilities.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Organized, strong analytical and reasoning skills required with strong mathematical aptitude.
• Ability to read, assimilate and recall facts, figures and descriptions and to search for and obtain information.
• Ability to handle sensitive customer matters in a confidential fashion.
• Must exhibit exceptional customer service skills, requiring professional tact, discretion, and self-expression when dealing with personnel inside and outside the organization.
• Working knowledge of Microsoft Office products is required. Intermediate level Excel experience is required.
• Strong organizational skills and tendencies.
• Must possess the ability to work on multiple tasks and projects concurrently and accurately.
• Must be extremely detail oriented.
• Must be adept at problem solving, data mining, and fact finding.
• Must be able to work in a fast-paced environment while maintaining company standards.
• Must demonstrate excellent and professional verbal and written communication, as well as interpersonal skills.
• Ability to read, write and speak English sufficient to perform job duties and to interact and communicate with employees and vendors.

ENVIRONMENTAL AND PHYSICAL ACTIVITY REQUIREMENTS : The physical activities of this position constantly require effective talking, hearing, sitting, walking, and standing functions. The position also often involves sedentary work where sitting is required most of the time, with occasional standing or walking. The position also requires exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Must be able to perform activities with close visual acuity, such as reading a computer screen and reading print material. The functions of this position are conducted in a temperature-controlled environment.

INTELLECTUAL/EMOTIONAL REQUIREMENTS: The occupant of this position must be able to perform the responsibilities of the position well under pressure. The position requires adaptability to performing a variety of duties, often changing from one task to another without loss of efficiency or composure. This position requires the ability to deal with and find a resolution to problems and maintain a productive working relationship with employees which may be interrupted frequently to meet the needs and requests of others. It also requires adaptability to fluctuate between priorities daily while being responsive to needs as they arise.

Benefit Summary:

Full-Time employees within Wright Service Corp are eligible for the following:

• Medical (HDHP & PPO), Dental, and Vision
  
• 401k and 401k match
  
• ESOP (Employee Ownership Program)
  
• Paid Time Off (Vacation, Sick, Floating Holidays)
  
• Paid Parental & Family Care Leave
  
• Company Paid STD, LTD, and Life Insurance
  
• Paid Volunteer Time
  
  
• And More...
  

Learn more at


Wright Service Corp. employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.