Administrative Support Assistant III

Administrative Support Assistant III

The Administrative Support Assistant III position is the first point of contact and provides administrative support for the Civil Engineering department. The primary job duties include answering phone, greet visitors, maintain office supply inventory, sort and deliver mail, pack and ship items via UPS, Fed-Ex or USPS, scheduling department conference room, assisting faculty with special projects, and assisting Fiscal Support Manager in processing travel authorizations, travel reimbursements and P-cards and T-cards. The Department of Civil Engineering hosts several events, banquets, receptions, and luncheons throughout the year. This employee will help coordinate and execute events alongside other staff members. Job duties require this position to provide their own transportation to multiple on- and off-campus facilities, including, but not limited to, BELL, ENRC, CSRC and CEREC, in support of department events and operations. This position will perform other duties as assigned. This position is governed by state and federal laws and agency/institution policy. Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Qualifications

Minimum Qualifications:

• The formal education equivalent of a high school diploma
• At least one year of specialized training in business management, business education, or a related field
• At least two years of experience in specialized or a related field applicable to work performed

Preferred Qualifications:

• Bachelor's degree from an accredited institution of higher education
• At least one year of higher education experience
• Experience in the University of Arkansas system Workday

Knowledge, Skills & Abilities:

• Skills in all Microsoft Office products (Excel, Word, Outlook, Teams)
• Ability to communicate effectively with others both verbally and in writing
• Knowledge of general office procedures and practices

Additional Information:

Salary Information: $39,930.00

Required Documents to Apply: Other (see special instructions for details)

Optional Documents: Proof of Veteran Status

Recruitment Contact Information: Sandy Thomas, Assistant to the Department Head, View email address on click.appcast.io

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Special Instructions to Applicants: Applicants are requested to electronically submit the following materials in a one single PDF file containing: (a) their cover letter of application, (b) resume (c) the name, email, business title and telephone numbers of at least three professional references

Pre-employment Screening Requirements

Criminal Background Check, Financial Credit Check, Sex Offender Registry

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity, educational excellence and unparalleled access for all.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All Application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity

Manipulate items with fingers, including keyboarding

Frequent Physical Activity

Grasping, Hearing, Lifting, Reaching, Talking, Walking

Occasional Physical Activity

Lifting, Standing

Benefits Eligible

Yes