Clinic Manager

Clinic Manager

Location: Orange, California Employment Type: Full-Time, Exempt

We are seeking an experienced and highly organized Clinic Manager to oversee the daily operations of our oncology physician practice. This individual will be responsible for ensuring efficient office operations, supporting clinical and administrative teams, and delivering an exceptional patient experience.

The ideal candidate will have strong leadership, communication, and organizational skills, along with experience managing operations in a medical practice or healthcare setting. Experience in oncology or hematology is preferred.

Essential Duties and Responsibilities

• Oversee daily office operations to ensure efficient workflows and high-quality patient service.
• Supervise, train, and support administrative and front-office staff.
• Coordinate staffing, scheduling, and daily assignments to support practice operations.
• Monitor patient scheduling, registration, check-in, check-out, and related administrative processes.
• Support effective communication and collaboration among physicians, clinical staff, administrative teams, and leadership.
• Ensure compliance with applicable healthcare regulations, organizational policies, and procedures, including HIPAA privacy and security requirements.
• Assist with monitoring operational performance, identifying process improvements, and implementing best practices.
• Support revenue cycle activities, including insurance verification, authorization workflows, billing coordination, and patient account inquiries.
• Monitor office supplies, equipment, and other operational resources.
• Address patient concerns and operational issues professionally and promptly.
• Prepare operational reports and provide updates to leadership regarding staffing, productivity, and office performance.
• Support organizational initiatives, policy implementation, and other projects as assigned.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree in healthcare administration, business administration, or a related field preferred.
• Three or more years of experience in medical office management, healthcare operations, or a related supervisory role preferred.
• Prior experience supervising or managing staff.
• Oncology or hematology practice experience strongly preferred.
• Knowledge of medical office workflows, insurance processes, and healthcare compliance requirements.
• Strong leadership, problem-solving, organizational, and communication skills.
• Proficiency in electronic health records (EHR) systems and standard office applications.
• Ability to manage competing priorities, maintain confidentiality, and work effectively in a fast-paced healthcare environment.

Compensation: The anticipated annual salary range for this position is $75,000–$80,000, depending on qualifications, relevant experience, and other job-related factors.