Administrative Talent Coordinator

Job Description

Job Description

Are you looking to grow your career within a Fortune 500 company? If so, we are hiring for multiple Administrative Talent Coordinators for a large tech company in Seattle! If interested, please apply directly.

Job Description

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced talent acquisition environment, serving as an integral partner in managing recruiting activities and building strong candidate relationships. This role often provides candidates with their first impression of the organization and requires exceptional organizational skills, the ability to collaborate effectively with internal and external stakeholders, and strong communication capabilities. The position is ideal for someone who enjoys shifting gears quickly, thrives on helping to build a high-performing organization, and is looking to broaden their experience within a top recruiting function.

Responsibilities

• Schedule interviews and phone screens, working directly with candidates and hiring managers, including arranging travel logistics for visiting candidates when needed.
• Maintain and update candidate records and job postings in recruiting systems, ensuring accuracy and timeliness, and assist with confirming new hires.
• Provide follow-up correspondence to candidates regarding their recruiting status via phone and email, ensuring a professional and positive candidate experience.
• Track recruiting activities and prepare weekly reports that summarize candidate status and pipeline progress.
• Coordinate post-interview debrief meetings and prepare and distribute debrief materials to hiring teams.
• Identify opportunities to improve the candidate experience and enhance scheduling efficiency across the recruiting process.
• Assist in the coordination and execution of other recruiting-related activities and administrative tasks as needed.

Essential Skills

• At least 1 year of experience as a recruiting coordinator or in a similar coordination/scheduling role.
• Experience using Microsoft Office applications, including Word, Excel, and PowerPoint.
• Bachelors degree.
• Strong attention to detail and proven ability to manage scheduling and administrative tasks accurately.
• Preferred experience supporting recruiting or talent acquisition teams, but not required.

Additional Skills & Qualifications

• Superb customer focus with a commitment to providing an excellent candidate and stakeholder experience.
• Exceptional organizational skills, including the ability to manage multiple priorities and deadlines.
• Strong oral and written communication skills for professional interaction with candidates and internal teams.
• Ability to work effectively in a fast-paced, quickly changing environment.
• Comfort working closely with recruiters, hiring managers, and external candidates in a collaborative setting.

Work Environment

This full-time position is based 100% in the office, and the Recruiting Coordinator is expected to work the full workday (8-4:30pm) onsite in downtown Seattle, WA. The role operates in a dynamic, fast-paced recruiting organization that relies heavily on Microsoft Office tools and recruiting systems to manage scheduling, candidate records, and reporting. The workday involves frequent interaction with candidates, recruiters, and hiring managers, and requires a professional office presence. Individuals in this role are responsible for arranging their own parking and transportation to and from the office.

Job Type & Location

This is a Contract position based out of Seattle, WA.

Pay and Benefits

The pay range for this position is $24.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position is anticipated to close on Oct 9, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on us.fitly.work for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.