Business Operations Specialist

Job Description

Job Description

Business Operations Specialist — Be the Operational Backbone of a Growing Distributor

Reno, NV (on-site, M–F 8–5) | Full-Time | $60,000 – $70,000

The Opportunity

If you're the person who sees a messy process and can't help but fix it, read on. Our client — an established industrial products company with national reach — is hiring a Business Operations Specialist to own AP/AR workflows and act as the operational glue across accounting, sales, purchasing, and warehouse functions. This is a rare hybrid role: hands-on financial operations, genuine process-improvement authority, and supervision of a small team. Build the SOPs, set the KPIs, coach the people, and make the whole operation run smoother.

Why You'll Love It

• Ownership, not task lists: AP/AR workflows, metrics, and process design are yours
• Leadership experience: Supervise and develop 1–2 accounting staff
• Cross-functional reach: Touch sales ops, purchasing, and warehouse operations — never a boring week
• Visible impact: Weekly metrics reviews directly with management

What You'll Do

• Own accounts payable and receivable workflows — drop ship processing, invoicing, collections, and on-time AP every month with weekly/monthly metrics
• Ensure landed costs are assigned promptly and accurately; support month-end close, financial reporting, and audit requests
• Maintain invoice uploads to customer portals (e.g., Textura); create work instructions and train support staff
• Run customer credit checks (D&B) and, as authorized, approve credit limits; keep AR aging tight (target: under 6% over 30 days)
• Process corporate card charges and support payment-platform transitions
• Supervise 1–2 AR/AP staff — onboarding, training, one-on-ones, workload priorities, and performance feedback
• Support purchasing: PO processing, vendor coordination, account setup, and PO-to-invoice reconciliation
• Act as liaison between sales, customers, and internal teams on order issues and RMAs
• Serve as the local point of contact for warehouse accounting troubleshooting
• Build SOPs, KPIs, dashboards, and process improvements across the operation

What You'll Bring

• Bachelor's in Accounting, Business Administration, Operations Management, or related field
• 3–5+ years in operations, accounting, or similar; supervisory or lead experience preferred
• Strong AP/AR and purchasing workflow knowledge; sales ops exposure (quoting, order entry, customer service)
• ERP/accounting system proficiency and strong Excel skills
• Sharp troubleshooting, organization, and cross-functional communication
• An ownership mindset with root-cause thinking and a drive for operational excellence

Fix it, own it, lead it. Apply now.