Special Assistant to Vice President of Enrollment Management

The Enrollment Management Division at the University of Southern California is seeking a highly organized, strategic, and detail-oriented Special Assistant to the Vice President, Enrollment Management. This position will report directly to the Vice President, Enrollment Management and will serve as a trusted administrative, operational, and strategic partner in support of the Office of the Vice President. Responsibilities Coordinate and manage the Vice President’s calendar, schedule, meetings, travel arrangements, itineraries, and expense reimbursements. Create daily agendas and briefing materials that include upcoming calendar items, events, speeches, and relevant background information. Serve as key liaison between the Vice President, direct reports, university offices, and internal and external stakeholders. Assess incoming requests, communications, and situations to determine urgency, priority, and appropriate action. Draft, review, prioritize, and coordinate correspondence on behalf of the Vice President. Support the development and implementation of short- and long-term plans for the Office of the Vice President. Research, resolve, and follow up on questions or issues referred by staff, faculty, students, visitors, or external contacts. Assist with committee coordination, project tracking, reports, recommendations, and implementation follow-up. Develop and maintain effective office systems, filing processes, databases, and documentation practices. Support strategic initiatives by coordinating workflows, tracking deliverables, managing timelines, and partnering with leadership and stakeholders across the university. In the event of an emergency, report to duty in accordance with the university’s Emergency Operations Plan and participate in emergency response efforts as required. Act as a mandated reporter for suspected abuse or neglect of persons under 18 years, elderly, or dependent adults, reporting incidents within 36 hours. Perform similar or related duties as assigned. Qualifications Superior level of professionalism and exceptional attention to detail. Strong analytical, critical-thinking, problem-solving, and multitasking skills. Experience managing heavy calendars, complex schedules, meetings, travel arrangements, and detailed itineraries. Excellent interpersonal, diplomatic, written, and oral communication skills. Proficiency with Microsoft Office and other relevant office, collaboration, and project management tools. Sound judgment, discretion, and ability to manage confidential or sensitive matters. Collaborative approach and ability to build consensus with diverse stakeholders. Comfort working in a fast‑paced environment with ambiguity, complexity, and shifting priorities. Preferred Qualifications Master’s degree preferred. Eight years of experience in higher education, government, or a similarly complex organization. Experience supporting senior executives or leadership teams in a highly visible, mission‑driven environment. Demonstrated commitment to USC’s Unifying Values through ideas, words, and actions. Salary range: $100,000–$140,000. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations. USC provides reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation during the application or hiring process, contact USC Human Resources. #J-18808-Ljbffr