Recruiting Specialist

Job Title: Recruiting Specialist
Location: 100% remote
Duration: 6 Months with potential for extension

Position Summary:
The company is seeking an experienced and proactive Talent Acquisition Sourcing Specialist to join our global Talent Acquisition team on a contract basis. This role is focused exclusively on the front-end of the recruiting lifecycle - proactively identifying, engaging, and assessing prospective talent before transitioning qualified candidates to a Talent Acquisition Partner (Recruiter) for full evaluation and selection.
The ideal candidate is a creative, data-driven sourcer who thrives on building pipelines, mapping competitive talent landscapes, and engaging passive candidates. This role does not manage requisitions end-to-end; instead, it serves as a critical pipeline engine that ensures recruiters are consistently presented with a warm, qualified slate of candidates.


Key Responsibilities
Proactive Sourcing & Pipeline Development
• Develop and execute targeted sourcing strategies to identify passive and active candidates for assigned roles and talent pools
• Leverage multiple sourcing channels including LinkedIn Recruiter, Boolean search, professional networks, industry forums, social media, and internal databases (CRM/ATS)
• Build and maintain talent pipelines for current and anticipated hiring needs in partnership with assigned Talent Acquisition Partners
• Map competitive talent landscapes and identify talent pools within key competitor organizations and relevant industries
Candidate Engagement & Screening
• Conduct initial outreach and engagement with prospective candidates to generate interest in Client's opportunities
• Perform preliminary phone screens to assess basic qualifications, interest level, availability, and compensation expectations
• Clearly and compellingly communicate the Client employer brand and Employee Value Proposition (EVP) to potential candidates
• Document candidate interactions, assessments, and pipeline data accurately within the ATS (Workday) and CRM tools
Recruiter Handoff & Collaboration
• Transition qualified, interested candidates to the Talent Acquisition Partner with a comprehensive candidate summary (background, interest drivers, availability, compensation expectations)
• Collaborate closely with assigned Talent Acquisition Partners to align sourcing strategies with recruiter and hiring manager priorities
• Participate in recruiting strategy meetings to understand role requirements, ideal candidate profiles, and key differentiators
• Provide regular pipeline status updates and sourcing progress reports to the TA Partner and TA Lead
Market Intelligence & Insights
• Maintain current knowledge of external market trends, talent availability, and competitive intelligence within relevant talent pools
• Share insights on candidate sentiment, market feedback, and competitor hiring activity with the broader TA team
• Contribute to diversity sourcing efforts by

• Client is seeking a detail-oriented and candidate-focused Talent Acquisition Specialist to support our global Talent Acquisition team on a contract basis. This role is focused on the applicant screening and qualification stage of the recruiting lifecycle - serving as the first point of human contact for candidates who have applied to open Client's requisitions.
• The TA Specialist will conduct structured phone screens, assess baseline qualifications, and deliver a warm, professional candidate experience before transitioning qualified applicants to the assigned Talent Acquisition Partner. This role does not manage requisitions end-to-end, conduct interviews beyond initial screening, or own hiring manager relationships.

Key Responsibilities
Applicant Screening & Qualification

• Review inbound applicants in the ATS (Workday) for assigned requisitions in partnership with the TA Partner
• Conduct structured, professional phone screens with applicants to assess:

• Basic role qualifications and relevant experience
• Interest level and motivation for the opportunity
• Availability and start date
• Compensation expectations and alignment
• Location / remote / relocation requirements

• Apply consistent screening criteria as defined by the TA Partner and/or hiring manager to ensure a fair and objective process
• Accurately document screening outcomes, candidate notes, and disposition decisions within the ATS
• Candidate Relationship & Communication
• Serve as the primary point of contact for candidates from the point of application through the screening stage
• Provide timely, professional, and transparent communication to all applicants - including those who are not moving forward
• Represent and promote the Client's employer brand and Employee Value Proposition (EVP) in every candidate interaction
• Set clear expectations with candidates regarding next steps and the overall recruiting process
• Respond to candidate inquiries promptly and with a high degree of professionalism and empathy Recruiter Handoff & Collaboration
• Transition screened and qualified candidates to the assigned Talent Acquisition Partner with a clear and concise candidate summary including:

• Screening notes and qualification assessment
• Candidate interest and availability
• Compensation expectations
• Any flags or considerations for the TA Partner

• Maintain ongoing communication with assigned TA Partners on pipeline status, applicant volume, and screening outcomes
• Flag any trends in applicant quality, volume, or common disqualifiers to the TA Partner for strategic input
• ATS & Data Integrity
• Maintain accurate and up-to-date candidate records, screening dispositions, and notes in Workday ATS
• Ensure all applicant activity is logged in compliance with Client's data integrity and audit requirements
• Support reporting on applicant flow, screen-to-pass rates, and pipeline health as needed

Key Business Partners
• Talent Acquisition Partners (primary collaborator and handoff recipient)
• TA Lead / TA Manager (oversight and direction)
• Candidates / Applicants (primary point of contact during screening stage)
• HRBPs & Hiring Managers (indirect - via TA Partner only)

Required Qualifications & Experience
• 0-3 years of experience in Talent Acquisition, HR, recruiting coordination, or a related customer/candidate-facing role
• Demonstrated ability to conduct professional, structured conversations with candidates via phone or video
• Proficiency with Workday ATS or similar applicant tracking system
• Strong written and verbal communication skills with a polished, professional presence
• Excellent organizational skills with the ability to manage and prioritize a high volume of applicants
• High attention to detail in documentation and data entry
• Ability to handle confidential candidate information with discretion
• Ability to work independently with limited day-to-day supervision
• BA/BS degree in Human Resources, Business, Communications, or equivalent work experience