Licensed Real Estate Assistant

Job Description

Job Description

Must have an active California Real Estate License and at least 3 years of experience in a real estate administrative or operations role to be considered.

We’re now looking for a Licensed Real Estate Assistant to become the backbone of our operations and client experience.

Success in This Role Looks Like:

• Listings go live without error and on time
• Transactions stay on track and close smoothly
• The agent/team’s time is freed up to focus on sales and clients
• Clients feel supported and impressed at every step

Location: In-office position at our Atwater Village office, 3181 Glendale Blvd. 

Team: Fenton Real Estate Team

Hours: Full-time, Monday–Friday, 9:00 AM – 5:00 PM (in-office)

Compensation: Competitive salary (based on experience)

We’re now looking for a Licensed Real Estate Assistant to become the backbone of our operations and client experience.

$27 - $30 hourly DOE

Listing & MLS Management

• Input and manage listings, photos, and property details in MLS (TheMLS)
• Coordinate with photographers, stagers, and vendors for listing prep
• Write/edit property descriptions
• Ensure listing compliance with Compass and MLS standards

Office Administration

• Manage calendar, meetings, and show schedules
• Order supplies, signage, and printed materials
• Maintain organized files (digital + physical)
• Provide administrative support to team agents and act as office liaison
• Greet walk-in clients/customers and record name, contact information, and reason for visit
• Schedule monthly office cleaning
• Coordinate window washer (Scheduling/payment every other Thursday)
• Order/Pick-up/Set-up foods for Brokers' open houses
• Open Doors for showings at our listings

Marketing & Branding Support

• Create and manage Compass Collections for buyers
• Support digital and print marketing (flyers, postcards, social media assets, newsletters)
• Coordinate open houses (order food, signage, guest tracking)
• Update website and online property marketing

Client & Transaction Support

• Prepare and manage documents (listing agreements, buyer broker agreements, lease agreements, disclosures, etc.)
• Oversee contract timelines and coordinate with escrow, title, lenders, and other parties
• Schedule inspections, appraisals, and walkthroughs
• Maintain consistent, professional communication with clients

Offer & Deal Management

• Organize and track multiple offers in spreadsheets or CRM
• Prepare comparative market analyses (CMAs)
• Assist in drafting and reviewing offers (under agent guidance)
• Track and update the deal pipeline in Compass CRM and dashboards

Must have an active California Real Estate License and at least 3 years of experience in a real estate administrative or operations role to be considered.

Desired Skills & Traits

Highly organized, detail-oriented, and deadline-driven

• Professional, clear communicator (verbal and written)
• Strong problem-solving and multitasking skills
• Tech-savvy and quick to learn Compass tools and systems
• Discreet and trustworthy with sensitive client data
• Positive team player with a can-do attitude
• Compass tools (Collections, CRM, Marketing Center)
• Google Workspace (Docs, Sheets, Gmail, Calendar)
• DocuSign, ZipForms, Skyslope (or your team’s transaction platform)
• Strong knowledge of local MLS systems and real estate contracts

We’re a high-performing, top-producing real estate team affiliated with Compass , specializing in luxury homes, first-time buyers, and investment properties throughout the Los Angeles area. Our team is known for its dedication, strategic marketing, and white-glove client service.